Entry Level Office Assistant

IST Management Services•Miami, FL

15h•$16 - $16•Onsite

About The Position

IST Management is seeking an Entry Level Part Time Office Services Associate to join the Miami team! The Entry Level Part Time Office Services Associate will be responsible for providing copy, print, and other administrative support services on-site daily in a professional environment. Ideal candidates will have an understanding of mail services, possess an excellent customer service mindset, are willing to train, and are ready to grow in their professional office services career! About Us We’ve been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list! Check out istmanagement.com for more info on us! Hourly Compensation: $16.00-16.00 USD Schedule: This is an on-call position, specifically aimed to help cover for staff members who may be out of the office. The hours will be approximately 8:00 AM to 5:00 PM or 9:00 AM to 6:00PM (hours vary based on site assigned), and flexibility in daily work schedule for potential overtime hours required. Excellent opportunity if you have open availability and are looking to make a little extra money!

Requirements

High school diploma or equivalent (GED)
Authorization to work in the US
willingness to submit to required pre-employment drug screen
Keyboarding and windows environment PC skills
Excellent communication skills both verbal and written.
Ability to effectively work individually or in a team environment
Competency in performing multiple functional tasks.
A valid driver’s license and reliable transportation to and from work.
Ability to lift 55lbs, ability to walk/stand for extended periods of time
Willingness to cross-train for other job functions

Nice To Haves

Computer knowledge of Adobe and Microsoft Office preferred
Customer service-related experience preferred
Professional appearance and demeanor.

Responsibilities

Prepare and organize all materials required for copy, scanning and faxing
Copy, scan and fax high volume of paperwork in designated files securing any and all important documents.
Enter paperwork into an electronic system either by data entry or by using multifunction devices such as copiers/scanners.
Determine the correct copy and scanning settings to ensure quality of each document.
Sort and file documents electronically.
Processing, sorting and distributing incoming mail to employees in a corporate setting.
Logging incoming mail into an internal system as required.
Delivering mail and packages from one department or individual to another within an office.
Maintaining shipping and mailing supplies, such as envelopes, boxes, tape, and stamps, and keep an inventory of these supplies.
Handling all outgoing packages, ensuring proper labeling, and arranging pickup from the post office, UPS, FedEx, or other carriers.
Ability to comfortably move/carry file boxes.
Ability to prepare and setup conference rooms for meetings.
Ability to replace the receptionist for short period of times such as lunch or short breaks.
Ability to work independently, and also in a team setting; Follow policies and confidentiality dictations to safeguard data and information; Demonstrating strong communication, organizational, and customer service skills
Other tasks as assigned to support client and site needs