Entertainment Coordinator

Destinations By Design • Las Vegas, NV

386d

About The Position

The Entertainment Coordinator plays a crucial role in supporting the Entertainment Team by providing comprehensive administrative and operational assistance. This position is essential for ensuring the team's efficiency and effectiveness in managing entertainment-related projects, coordinating tasks, and facilitating communication across various departments. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and a proactive approach to problem-solving.

Requirements

• Minimum of 3 years of work experience in the entertainment industry or a related field.
• Progressive administrative assistance experience (minimum of 3 years).
• Degree or certificate in Hospitality Management, Event Planning, or a related field strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management tools, and event planning software.
• High level of integrity and sensitivity in handling confidential information.
• Strong written and verbal communication skills.
• Exceptional organizational and multitasking skills, with the ability to prioritize competing deadlines.
• Flexible, personable, self-starter with a detail-oriented mindset.
• Creative problem-solving skills and the ability to thrive in a fast-paced environment.
• Ability to interface effectively with both the creative community and all levels of staff.

Responsibilities

• Assist team members with support for production-based shows and entertainment events.
• Prepare the department for meetings, including agendas and processing paperwork for events.
• Communicate and coordinate event specifics with internal and external staff, including talent involvement and duty assignments.
• Identify and coordinate logistical elements such as props, costumes, and transportation.
• Handle post-event reconciliation and communication regarding entertainment details with hotel contacts and vendors.
• Arrange travel and event-related activities, including expense reimbursements.
• Organize small entertainment events, troubleshooting and problem-solving as needed.
• Manage invoicing, timesheets, and credit card backup for program operations.
• Oversee special projects and additional duties as assigned.

Benefits

• Health insurance
• Dental insurance
• 401(k) with company match

What This Job Offers

• Job Type: Full-time
• Industry: Administrative and Support Services
• Education Level: No Education Listed