Entertainment Assistant

Manatt Phelps & Phillips • Los Angeles, CA

21h • $70,000 - $80,000

About The Position

With 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition. OPPORTUNITY: As an Entertainment Assistant, you will play a pivotal role in supporting our lawyers that specialize in entertainment law. This opportunity offers a dynamic work environment where you’ll collaborate with attorneys and clients on a variety of administrative responsibilities including managing schedules, helping to facilitate contracts, assisting with time entries and travel and other administrative projects. If you’re passionate about the entertainment industry and eager to gain hands-on experience in a fast-paced legal setting, we invite you to join our team.

Requirements

• Minimum of 10 years of administrative experience, with a demonstrated ability to keep team members aligned with processes, policies, and deadlines in a fast-paced entertainment environment.
• A reliable, friendly, and positive can-do attitude is essential.
• Proficient in Microsoft Office Suite and various legal software applications; must possess exceptional skills in Outlook calendaring and scheduling.
• Creative and independent thinker, yet confident in asking questions to ensure tasks are completed efficiently and accurately.
• This role requires extensive interaction with others, including clients; discretion, professionalism, and a courteous demeanor are imperative.
• Outstanding interpersonal skills, with an emphasis on handling frequent client contact via telephone.
• Excellent oral and written communication abilities.
• Extremely detail-oriented, organized, and adept at following through on tasks.
• Ability to perform well under pressure and consistently meet deadlines.
• Demonstrates strong problem-solving skills, with a proven track record of identifying and resolving issues promptly.
• Capable of maintaining strict confidentiality in all matters.
• Comprehensive administrative skills, including time sheet management, travel arrangements, expense reporting, copying, scanning, file coordination, and the ability to organize complex itineraries.

Nice To Haves

• Previous experience working in a legal setting, particularly within an entertainment law group, is highly preferred.
• Bachelor’s degree is strongly preferred.

Responsibilities

• Calendar management and scheduling of meetings, conference calls, travel arrangements and events.
• Assist entertainment attorneys in preparing various clearance agreements for exploitation of intellectual property
• Overseeing entry and coding of time.
• Prepare and format documents in Word
• Management and tracking of expense reimbursements.
• Provides back-up support to other executive assistant when needed.
• Ad hoc projects and duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees