Enterprise AI Administrative Assistant

Chevron•Houston, TX

12d

About The Position

This position provides administrative and office support to the Chevron New Energies (CNE) team. Chevron is committed to advancing the organization toward being a leader in the Energy Transition. As the world looks to a lower-carbon future, Chevron New Energies will position Chevron to compete in emerging energy solutions. The Administrative Assistant must be someone who is self-motivated, learns quickly, anticipates needs, works independently, and has demonstrated the ability to multitask. The successful candidate needs strong interpersonal skills, a keen eye for attention to detail, and the ability to maintain confidentiality.

Requirements

Proven experience in administrative support roles (5+ years minimum)
Strong organizational and multitasking skills.
Proficiency in Microsoft Office Suite and enterprise systems (e.g. SAP, Workday, or similar).
Excellent communication and interpersonal skills.
Communicates in a clear, concise, and effective manner with internal and external customers.
Ability to work independently and handle confidential information with discretion.
Experience with e-billing and setting up vendors in payment system.
Ability to problem solve and use good judgement in making decisions.

Nice To Haves

Experience with Chevron policies and procedures is required.
Demonstrated commitment to Chevron Way behaviors, including integrity, trust, diversity, partnership, and high performance.
10+ years’ experience in administrative support roles

Responsibilities

Provides general administrative support, including coordinating meetings and appointments, planning events, ordering office supplies, maintaining files, and managing visitor credentials.
Provides thorough calendar management, ensuring the right people are in each meeting, managing cadence to optimize leaders’ time, and gathering pre-read materials in advance.
Coordinates domestic and international travel plans, including booking, scheduling in-person meetings, and managing expense reports.
Assists in managing team collaboration tools such as SharePoint.
Communicates and interacts effectively with leaders and employees across the organization.
Always maintains the highest degree of confidentiality.
Assists in preparing and proofreading presentation materials.
Coordinates meetings, conference calls, and catering needs.
Orders supplies and equipment as needed.
Independently completes projects by gathering, organizing, and summarizing information into clear documentation.
Maintains effective networks within the organization and with external stakeholders.