Enrollment Records Clerk

Picayune Rancheria of the Chukchansi Ind•Coarsegold, CA

5d•$22 - $28•Onsite

About The Position

The Enrollment Records Clerk is responsible for maintaining the accuracy, integrity, and security of Tribal enrollment records. This position performs detailed records management functions, including document verification, digitization, data entry, filing, retrieval, and archival. The Records Clerk supports enrollment operations by ensuring that all records are complete, properly organized, and readily accessible in accordance with Tribal requirements and confidentiality standards, under the direction of the Enrollment Director.

Requirements

High school diploma or GED.
Minimum of two (2) years of experience in records management, clerical support, data entry, or a related role involving confidential documents.
Experience maintaining physical and electronic filing systems.
Proficiency with basic computer applications and electronic document management systems.
Valid driver’s license, clean driving record, and current auto insurance.
Ability to manage multiple tasks simultaneously while maintaining accuracy and organization.
Strong interpersonal skills with effective verbal and written communication abilities.
Highly organized and detail-oriented, with the ability to track and manage workflow.
Ability to work effectively in a fast-paced, high-pressure, and result-driven environment.

Responsibilities

Support the Tribal Enrollment application process, including ancestry and blood quantum verification, under the direction of the Enrollment Director.
Review and verify enrollment applications and supporting documentation for completeness, accuracy, and authenticity.
Perform data entry, updates, and maintenance of enrollment records in electronic databases and document management systems.
Digitize, index, file, retrieve, and securely store enrollment records in physical and electronic systems; maintain organized archives for active and historical records.
Create, audit, and maintain enrollment files for Tribal members.
Prepare and issue official enrollment-related documents, including Certificates of Indian Blood, Tribal Enrollment Cards, and verification letters, as directed.
Retrieve and prepare enrollment records and documentation for the Enrollment Committee, Tribal Council, and authorized internal requests.
Respond to internal and external requests for enrollment information and verification in accordance with Tribal policies and confidentiality requirements.
Coordinate with Enrollment Department staff to resolve missing, incomplete, or inconsistent documentation.
Assist with special enrollment-related requests, including burial assistance, DMV verification, and program eligibility documentation.
Provide administrative and front-facing support to the Enrollment Department, including answering phones, greeting visitors, and assisting with routine inquiries.
Ensure compliance with records retention, security, and confidentiality standards.
Perform related duties as assigned to support Enrollment Department operations.