Enrollment Family Specialist-Various Locations

Children's Paradise•Vista, CA

1d•$20 - $25

About The Position

At Children’s Paradise, we believe that EVERY CHILD DESERVES TO BEGIN LIFE WITH BIG DREAMS! If every child was provided a quality early education, they would be more prepared for learning in kindergarten and do better throughout their education. Join a dedicated group of professionals that are making a difference in the communities we live and work in, all while having fun, enjoying great people and having great pay and benefits! Job Summary: Under direct supervision, will be responsible for providing, required health and social services; recruitment; enrollment of children and building eligibility waitlist as assigned. Ensure center compliance with health, social services, enrollment, attendance, and parent involvement requirements. Remain in compliance with all components of the Quality Preschool Initiative, Title 5, Title 22, Head Start, QPI and Children’s Paradise Standard Operating Procedures; assists in the general operation of the center; and performs related work as required. Summary of essential job functions Works with families on identified needs, informing them of community resources, providing information and referrals, scheduling of application appointments, enrollment, and follow-up services as needed. Monitors, reports and records in child’s file and databases to maintain file completion and compliance Recruits, verifies eligibility, follows enrollment procedures, and verifies applications are complete determination as defined by Head Start (Federal regulations) if applicable, California State Preschool Program, Quality Preschool Initiative, and Children’s Paradise Standard Operating Procedures. Schedules and conducts tours, application appointments, etc. to maintain full enrollment in all Programs Responsible for monitoring attendance for certified and non-certified children, show parents clock in/out process on first day of school, data entering in Child Plus, CareConnect and child’s Contact Log, following up on absence reasons, tracking child’s verified and authorized schedule to ensure compliance according to program attendance requirements. Accurately records and updates child information into computer databases (Child Plus, CareConnect) (i.e., demographics, medical, social, financial status, referral documents, enrollment information, attendance etc.) Assist families with obtaining health requirements: Physicals, Dentals, Immunization Records, BMI Charts, Hearing and Vision Screening, etc., and conducts immediate follow-up on necessary health concerns and assists families in obtaining health results to reflect Head Start, State, QPI & Children’s Paradise Health Requirements, including participation in the creation of Individualizes Health Plans. Prepares and submits timely, accurate reports as required to Immediate Supervisor, Director and Teachers as needed Assists in coordinating mobile health screening, including but not limited to vision and dental Attends all site parent engagement events to provide resources and support to families Attend monthly Meetings (PLC), yearly networking event with community programs to gather updated referrals, attends trainings, conferences, meetings, as required Parent Teacher Conference preparation and execution with teachers Implementation of Family Needs Assessment, completed at enrollment and continuing over the period of enrolled in the program Plan, promote, and execute parent engagement events and community activities Handle parent complaints and filter them to Immediate Supervisor and/or Site Director Assist front office with end of the year Closeout Procedures, files, etc. Answering the telephone, email, fax, create and distribute forms, and in person communication with parents, staff, vendors, children, and partners according to Children’s Paradise Standards Translating services as needed Collecting, securing, filing, and/or distributing sensitive and general documents/information Ongoing program referrals (WIC, Cal Fresh, Clothing - Housing), and documenting referrals in Child Plus Ensure all forms are accurate, in compliance, and turned in prior to student’s first day of school Go through packets with parents Screen for compliance Make copies File in secure area Cover for classroom supervision as needed Supports center level staff in but not limited to, answering phones, greeting families and guest, setting up parents and children in CareConnect and assisting teachers in classrooms as needed. Assists staff in cross component planning, coordinating, and implementing parent meetings May assist in safety, sanitation, housekeeping

Requirements

High school diploma or GED
24 Units in Child Development or enrolled in Child Development course/s and working towards 24 Units
Bilingual in English/Spanish (speaking, writing, reading)
Child Development Permit through State of California / or working towards getting one.
Intermediate computer skills including performing data entry, e-mail, internet usage
Family centered case management skills
Valid California Driver’s License
Certification in Pediatric First Aid and CPR must be met within 90 days of employment
Must meet and maintain State law and County licensing requirements regarding employment in a childcare center (Fingerprints, TB and Physical).
Ability to work at various locations, as needed.
Ability to walk, sit, and stand for extended periods of time.
Ability to lift up to 35 pounds to support children.
Ability to bend and squat to interact with children

Nice To Haves

Community resources preferred

Responsibilities

Works with families on identified needs, informing them of community resources, providing information and referrals, scheduling of application appointments, enrollment, and follow-up services as needed.
Monitors, reports and records in child’s file and databases to maintain file completion and compliance
Recruits, verifies eligibility, follows enrollment procedures, and verifies applications are complete determination as defined by Head Start (Federal regulations) if applicable, California State Preschool Program, Quality Preschool Initiative, and Children’s Paradise Standard Operating Procedures.
Schedules and conducts tours, application appointments, etc. to maintain full enrollment in all Programs
Responsible for monitoring attendance for certified and non-certified children, show parents clock in/out process on first day of school, data entering in Child Plus, CareConnect and child’s Contact Log, following up on absence reasons, tracking child’s verified and authorized schedule to ensure compliance according to program attendance requirements.
Accurately records and updates child information into computer databases (Child Plus, CareConnect) (i.e., demographics, medical, social, financial status, referral documents, enrollment information, attendance etc.)
Assist families with obtaining health requirements: Physicals, Dentals, Immunization Records, BMI Charts, Hearing and Vision Screening, etc., and conducts immediate follow-up on necessary health concerns and assists families in obtaining health results to reflect Head Start, State, QPI & Children’s Paradise Health Requirements, including participation in the creation of Individualizes Health Plans.
Prepares and submits timely, accurate reports as required to Immediate Supervisor, Director and Teachers as needed
Assists in coordinating mobile health screening, including but not limited to vision and dental
Attends all site parent engagement events to provide resources and support to families
Attend monthly Meetings (PLC), yearly networking event with community programs to gather updated referrals, attends trainings, conferences, meetings, as required
Parent Teacher Conference preparation and execution with teachers
Implementation of Family Needs Assessment, completed at enrollment and continuing over the period of enrolled in the program
Plan, promote, and execute parent engagement events and community activities
Handle parent complaints and filter them to Immediate Supervisor and/or Site Director
Assist front office with end of the year Closeout Procedures, files, etc.
Answering the telephone, email, fax, create and distribute forms, and in person communication with parents, staff, vendors, children, and partners according to Children’s Paradise Standards
Translating services as needed
Collecting, securing, filing, and/or distributing sensitive and general documents/information
Ongoing program referrals (WIC, Cal Fresh, Clothing - Housing), and documenting referrals in Child Plus
Ensure all forms are accurate, in compliance, and turned in prior to student’s first day of school
Go through packets with parents
Screen for compliance
Make copies
File in secure area
Cover for classroom supervision as needed
Supports center level staff in but not limited to, answering phones, greeting families and guest, setting up parents and children in CareConnect and assisting teachers in classrooms as needed.
Assists staff in cross component planning, coordinating, and implementing parent meetings
May assist in safety, sanitation, housekeeping