Enrollment and Business Office Associate

Miami Valley School • Dayton, OH

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About The Position

The incumbent’s main responsibilities will be the EdChoice Scholarship program and the Enrollment and/or Business office responsibilities. The Miami Valley School (MVS). Our mission is to challenge young people of promise to become self-sustaining learners and compassionate global citizens. For over 60 years, MVS has provided a unique learning option for families in the Dayton, Ohio, community. Here, faculty are educators who are ready to help refine a truly differentiated educational opportunity as MVS becomes a nationally-recognized leader in experience-based learning. Here, every member of the MVS community is committed to transformative immersive learning in the classroom and during our Immersion term. Equally important is our commitment to Social and Emotional Learning (SEL), through which our students learn the skills and competencies necessary to navigate an ever-shifting world with confidence and curiosity. Here, we learn because we do. All members of MVS’ vibrant employee cohort bring the school’s mission and vision to life each day for students and families in the Dayton community. Each day we live out our mission through our core values: integrity, celebration, grit, and kindness. As a part of our dynamic team, you will have the opportunity to: Expand Global Leadership. MVS is known for its academic and extracurricular programming, and with you on our team, we will continue to grow with our students as leaders of Global Citizenship and stewards of civil discourse. Enhance Cultural Experiences. Through your multicultural lens and passion for experiences in which students can be empathetic, you will support faculty in creating awe inspiring immersion programs and cultivate a sense of courage in students to experience the world, explore passions, and dive deep into content. Develop Character and Wellness. To support the overall wellness of our vibrant community, you’ll have the opportunity to meaningfully connect and collaborate with students and families. Innovate. As we continue to develop our Immersive Learning programming, you will be part of a team that is enhancing professional learning nationwide and becoming a thought leader for immersive learning experiences that stretch beyond the traditional school experience. Couple Academic Rigor with Increased Accessibility. Through your intentional support and empowerment, our students will explore their unique learning needs, utilize critical thinking, and begin to think about and create solutions for today’s pressing challenges. Collaborate as part of a World-Class Team. In your role at MVS, you will work alongside dedicated faculty who have taught and learned all over the world and in a variety of school contexts. Your colleagues are artists, researchers, entrepreneurs, published authors, professional musicians, armed services veterans, and thespians. Most importantly, they are compassionate and caring educators committed to lifelong learning. And of course, you will get to make an impact! As the Enrollment and Business Office Associate, you will get to join young people on their journey through discovering their sense of self, building healthy relationships, and growing both personally and socially. You will have the privilege of being a supportive resource and guidepost for students and families.

Requirements

• Bachelors degree in a related field
• Strong communication skills, background in program management, ability to work independently, attention to detail, collaborative approach

Nice To Haves

• Previous experience working in a business office is preferred.

Responsibilities

• Oversee the EdChoice Scholarship program. This entails: Collecting EdChoice Scholarship application materials
• Providing application support for families
• Applying to the state on behalf of each student
• Keeping all records up to date to meet the requirements of the state
• Process scholarship payments from the state
• Other duties as needed to support the program.
• Support admissions activity, guiding prospective families from inquiry to tour to application and beyond through personalized communication, tours, and events.
• Send records requests for newly enrolled students.
• Assist with parent and student ambassador programs: recruiting, matching, training, and supervising.
• Assist with internal and external communications, including emails, event invitations, and admissions materials.
• Support enrollment events internally and externally.
• Communicate with inquiries through the website chat platform.
• Coordinate prospective students visit days by checking schedules and confirming plans with faculty and student hosts.
• Publicize within the school community the endeavors of the department and give recognition to exceptional achievement.
• Share the MVS message with feeder schools and others who may send or refer families to MVS.
• Perform other duties as assigned by the Director of Enrollment Management.
• Process accounts payable and support procurement by reviewing invoices, preparing payments, collecting and organizing vendor documentation (W9s, signed agreements, proof of insurance), and maintaining vendor records.
• Preparation and filing of annual 1099s for vendors.
• Manage Facilities Rentals by coordinating rental requests, processing deposits, and reserve spaces.
• Support Parent Association and Student Class and Club budgets by managing reimbursement requests, tracking and reporting on available funds, and providing regular, timely reporting.
• Manage cash boxes for clubs and athletics through collection and reconciliation of cash, ensuring accurate record-keeping and monthly deposits to the bank.
• Assist with billing of incidental charges on student accounts throughout the year.
• Support departmental reporting by preparing regular monthly or quarterly summaries, as well as ad hoc reports, to provide organized and accurate information.
• Support process improvements and internal controls: follow established procedures, identify gaps, and escalate issues as needed.
• Maintain accuracy, confidentiality, and timeliness in all business office processes.
• Perform other duties as assigned by the Chief Financial & Operations Officer.

Benefits

• This is a full-time opportunity that provides a comprehensive benefits package, including medical, dental, and vision plans, a matching 403(b) program, and 50% tuition remission for the children of employees.
• The part-time role does not include benefits, other than participation in the 403(b) program (matching based on meeting eligibility requirements).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level