Engineering Pathways Student Program Coordinator

The University of Oklahoma-posted 3 months ago

Norman, OK

11-50 employees

Educational Services

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The Engineering Pathways (EP) program in the Gallogly College of Engineering (GCoE) seeks an organized, collaborative staff member to join the academic and student support team. The EP program is a cornerstone of the GCoE commitment to graduating engineers to meet the demands of the state and region. Our faculty and staff are united in creating an educational system where all students can thrive. The successful candidate for this position will report to the Executive Director (ED) of Engineering Pathways, while providing professional administrative and implementation support to the program faculty and student support programs under the EP banner. The coordinator also will interact frequently with partners within the college, across campus, and in the community. The Engineering Pathways program is home to first-year engineering, second-year professional responsibilities development, the Engineering Catalyst program, outreach and recruiting programs, GCoE undergraduate research programs, and other student co-curricular and support programs. The Program Coordinator will support these and other programs launched toward our objective of facilitating pathways into and graduation with engineering degrees. The new coordinator will be an essential member of the team serving students with an ethos of care.

Support students by scheduling meetings with Engineering Pathways Faculty, responding to emails on Engineering Pathways activities
Serve as the first point of contact in the EP Hub for visitors including current and prospective students and guests
Monitor and maintain application processes and databases for EP programs
Support hiring processes for student employees
Coordinate logistics and assist in correspondence related to and implementation of EP programs
Maintain program and student records that may be confidential in nature
Maintain inventory and purchase of EP program materials and supplies
Assist EP faculty and other staff with event organization and logistics
Prepare or support preparation of reports, proposals, and other documents
Create and maintain an archive of meeting notes and major activities of EP for annual reporting
Assist in creating efficient and effective office policies, procedures, and schedules for an orderly functioning unit
Perform related duties as assigned to successfully fulfill the function of the position

Bachelor's degree or 48 months of equivalent experience in lieu of a bachelor's degree
Excellent interpersonal skills to work with colleagues and students using an ethos of care
Proficient knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Ability to accurately read and understand written materials and instructions
Highly organized and able to manage competing priorities and deadlines
Detail oriented for accuracy of data and information
Able to communicate well and build rapport quickly with students, faculty and staff
Strong initiative to solve problems
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Strong written and oral communication skills
Curiosity and willingness to learn new office and program support tools
Valid driver's license

Intermediate to advanced proofreading and composition skills for composing reports, web and marketing materials
Experience navigating and maintaining databases
Experience with higher education environment
Social media campaign experience valued
Exposure to budget processes
Ability to work with Adobe creative apps and web development

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