Engineering Administrative Assistant

Bala Consulting • Wayne, PA

115d • Remote

About The Position

Bala Consulting Engineers is a 200-person engineering firm headquartered outside of Philadelphia in Wayne, PA with offices in New York, NY, Boston, MA, Baltimore, MD, and Washington, DC. We are looking for an energetic and detail-oriented Engineering Administrative Assistant to join our team and support engineers working on-site at our Wayne, PA headquarters. Bala is a dynamic growth-oriented company, built on relationships with our clients, staff, and industry partners. At Bala you will enjoy an exceptional employee experience that results in a successful career based on collaboration, leadership and personal development.

Requirements

• Strong attention to detail, time management, and organizational skills are essential.
• Must be able to work efficiently and multitask to meet deadlines.
• Solid problem-solving skills and solution-oriented mindset.
• Strong collaboration and interpersonal skills, required.
• Excellent communicator, both written and verbal.
• Previous engineering or construction firm experience, preferred.
• Previous administrative support and clerical experience, required.
• Knowledge of specifications process, required.
• Associate's degree, preferred (HS Diploma, required).

Nice To Haves

• Deltek Specpoint, preferred.
• MasterWorks, preferred.
• Newforma or other Project Management software, preferred.
• Bluebeam, preferred.
• ProCore, preferred.
• Adobe Acrobat, preferred.
• HUBSPOT, preferred.
• SharePoint, preferred.

Responsibilities

• Format and edit AIA Master Specifications.
• Format and edit reports, punch lists, meeting minutes and letters.
• Act as Bala's administrator of the MasterWorks/Master Specs program.
• Assist with testing and rolling out new spec software.
• Assist Project Managers, Department Managers and Engineers with Microsoft Word, Power Point and Excel.
• Maintain QA/QC tracking log for MEP Mechanical, Electrical, Plumbing/Fire Protection Engineering Department.
• Assist with editing proposals.
• Assist with completing shop drawings and RFI logins.
• Assist with packaging contract documentation for clients.
• Assist with covering Wayne PA office front desk as needed.

Benefits

• Medical, Dental, and Vision insurance package
• 401(k) with employer match
• Employer Paid Life Insurance
• Up to (5) weeks of PTO based on years of experience and (8) paid holidays
• 8 hours of Volunteer Time Off
• Tuition and Licensure Reimbursement
• Federal Student Loan Assistance including match up to $5,250 per year
• Section 529 Plan (College Saving Plan)
• Employee Referral Program
• Full-time onsite roles qualify for one day remote work

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree