Engagement Letter Coordinator

O'Hagan Meyer • Chicago, IL

101d • $47,840 - $58,240

About The Position

O’Hagan Meyer LLC, a law firm located in the Chicago Loop, is seeking a detail-oriented, highly organized, and self-motivated Engagement Letter Coordinator to join our team. The engagement letter coordinator will manage the end-to-end process of creating, distributing, and tracking client engagement letters. This role combines administrative, project management, and client service skills to ensure clear communication and to establish a formal attorney-client relationship. The ideal candidate will possess strong communication skills and the ability to work collaboratively with attorneys and clients nationwide.

Requirements

• Excellent written and verbal communication skills.
• Attention to detail to review complex legal documents for accuracy and completeness.
• Strong organizational and time-management skills.
• Expertise in software, including Microsoft Office (Word, Excel, Outlook).
• Ability to build positive relationships with colleagues and attorneys.
• Familiarity with law firm operations, client intake, and legal terminology.
• Experience in a legal or professional services environment, in a customer service, administrative, or paralegal capacity.

Responsibilities

• Manages the flow of engagement letters and related documents, including drafting, proofreading, and processing.
• Tracks and monitors the status of engagement letters from creation to final execution.
• Ensures client and engagement data are accurately recorded and updated in the firm's financial system.
• Works with attorneys and management to ensure all engagement letters adhere to the firm's policies and legal or ethical requirements.
• Serves as a point of contact for attorneys and internal teams regarding the engagement letter process.
• Identifies and recommend improvements to streamline the engagement letter process.

Benefits

• Health Care Plan (Medical, Dental, & Vision)
• 401(k) Retirement Plan
• Life Insurance (Basic, Voluntary, & AD&D)
• Paid Time Off (Vacation, Sick Leave, & Company Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Free Food & Snacks in Office
• Wellness Resources
• Commuter Benefits

What This Job Offers

• Number of Employees: 101-250 employees