Engagement & Budget Specialist, Global Policy Research, Analytics & Economics

Bristol Myers Squibb • Washington DC, DC

33d • Hybrid

About The Position

Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us . Summary Associate role supporting the Global Policy Research, Analytics & Economics team within Global Policy & Government Affairs. The role performs highly diverse and complex administrative functions, including proactive calendar management, meeting scheduling, domestic and/or international travel arrangements, expense reporting, and preparation and editing of PowerPoint presentations. The Associate supports internal & external engagement activities and interfaces with a broad range of internal and external stakeholders.

Requirements

• Minimum of 5 years of administrative experience, primarily supporting an executive.
• Bachelor’s degree preferred.
• Experience working in a team-based environment preferred.
• Strong interpersonal skills with the ability to interact effectively with all levels of management internally and externally.
• Excellent verbal and written communication skills.
• Demonstrated ability to handle sensitive and confidential information with discretion and good judgment.
• Ability to take initiative and adapt to frequently changing priorities.
• Strong independent problem-solving skills with attention to detail and high-quality output.
• Proactive, solution-oriented collaborator with sound decision-making capability.
• In-depth knowledge of company systems, policies, and procedures.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook, Concur, purchasing systems, SharePoint, and Workday.

Nice To Haves

• Experience working in a team-based environment preferred.
• Bachelor’s degree preferred.

Responsibilities

• Proactively manage calendars and schedule recurring and ad hoc meetings for leaders, direct reports, and internal and external stakeholders.
• Coordinate meeting logistics with matrix partners and external stakeholders, including global organizations, trade associations, think tanks, policy organizations, third-party coalitions etc.
• Arrange domestic and/or international travel and demonstrate flexibility in work schedule to support leaders during travel.
• Prepare and process expense reports accurately and in a timely manner.
• Create, edit, and format PowerPoint presentations and other meeting materials.
• Support team budgeting processes, including annual budget development, detailed budget build-out, quarterly tracking, and finance reporting inputs.
• Process SAP/Ariba entries, purchase orders, payments (including annual membership dues), and vendor and consultant contracting in line with company SOPs.
• Collect Weekly Highlights from leadership team members and compile and format for manager review.
• Interface professionally with senior executives, matrix team members, administrative colleagues, and in-market partners as applicable.
• Represent the team with external organizations regarding meeting, travel, and budget-related coordination.
• Handle confidential information with discretion and demonstrate sound judgment and diplomacy in sensitive situations.
• Anticipate needs, identify potential issues, adapt to changing priorities, and develop contingency plans as needed.
• Maintain a positive work attitude, high productivity, and a collaborative approach across the organization

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level