Engaged Learning & Art Gallery Graduate Assistant

PeopleAdmin•Naperville, IL

About The Position

The Engaged Learning & Art Gallery Graduate Assistant will primarily split time between the First-Year Experience and Campus Art Galleries programs. This role supports, collaborates with, and reports directly to the Coordinator of First-Year Student Experience and Director of Campus Galleries. This position provides daily operational support to the three art gallery spaces on campus as well as co-curricular programming and related marketing needs for the first-year student population which largely consists of those enrolled in the CARD110: Cardinal Experience course. An ideal candidate will have the ability to manage and prioritize daily administrative & project support needs in an effort to achieve future goals of all campus engaged learning needs as assigned.? The Engaged Learning & Art Galleries Graduate Assistant will gain knowledge & experience in all areas of art gallery and co-curricular programming & operations, including but not limited to: marketing & communications, logistics & scheduling, gallery maintenance, art handling, team leadership & oversight, project management and event planning.? Needs will fluctuate between areas based on the academic year cycle and programming needs. The selected candidate will assist with all of the following duties on a regular basis in 20 hours or less a week (excluding academic breaks). FIRST - YEAR STUDENT EXPERIENCE 1. Mentor and supervise; Monitor schedule, coordinate tasks & communication among the team. This includes helping support a team of 25-30 First-Year Mentors (student leaders supporting the CARD110: Cardinal Experience & Transition teams) during the first 8 weeks of each semester. 2. Marketing & Communication efforts to advertise events & CARD110 program utilizing both digital and print methods. — Assist in monitoring & updating external communications such as the Hub website content, newsletter information, and visual marketing needs. — Develop & implement templates and timelines for daily & annual project/team management, tasks, & procedures. — Regularly create, monitor, and implement marketing, promotion & digital media awareness campaigns & materials, website content, Hub page, and social media accounts to support exhibitions, events, & FYE program visibility & communications. 3. Clerical and administrative duties such as contract collection, scanning, and digital file organization.? Maintain inventory and organization of materials, supplies, & records. Event, training, and program documents & materials in Box and Canvas, as needed. 4. Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements. Support maintenance, execution, & expansion of program efforts both in and out of the classroom. 5. Project management & event support including but not limited to assisting FYMs with planning event details, arranging food service & catering, set up & tear down, etc. Maintaining program calendars, campus events, trainings, and related programming needs. — Develop & implement templates and timelines for daily & annual project/team management, tasks, & procedures. — Cardinal Connections Events: First-Year Function Series, Academic Department Reception (Fall), Engaged Learning Panel (Spring) 6. Maintain physical space(s) & Event Preparations: — Facilitate event execution by monitoring and/or arranging set up & tear down needs for FYE related events across campus. Maintain general cleanliness & presentation of all spaces utilized before and after events. — Orchestrate support needs for events in advance (maintenance, housekeeping, and Course Dog reservation requests). — Staging & supporting acquisition of materials for events. 7. Presence & Participation in all aspects of programming: Assisting in development, revision, assessment, & delivery of FYM & instructor training or workshops, communities of practice, student events, and other related needs. 8. Support Engaged Learning leadership & all aspects of the NC Forward Strategic Plan. — Coordinator of First-Year Student Experience (direct supervisor) — Faculty Director of CARD110 — other EL teams or Assistant Provost, as needed ART GALLERIES 1. Mentor and supervise; Monitor schedule, coordinate tasks & communication among the gallery staff team. This includes helping support a team of 5-7 Gallery Assistants (undergraduate student workers serving as gallery docents) during the academic year. — Marketing & Communication efforts to advertise exhibitions & related events utilizing digital, print, and radio distribution methods. — Assist in monitoring & updating external communications such as the Hub website content, newsletter information, and visual marketing needs. — Develop & implement templates and timelines for daily & annual project/team management, tasks, & procedures. 2. Regularly create, monitor, and implement marketing, promotion & digital media awareness campaigns & materials, website content, Hub page, and social media accounts to support exhibitions, events, & FYE program visibility & communications. 3. Clerical and administrative duties such as contract collection, scanning, and digital file organization.? Maintain inventory, organization of materials, supplies, & records.? Event, training, and program documents & materials in Box, Canvas, and Google Drive, as needed. College art collection & exhibition archive. 4. Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements. Support maintenance, execution, & expansion of gallery & Art + Design Dept. efforts both in and out of the classroom. 5. Project management & event support including but not limited to coordinating/planning event details, timeline management, arranging food service & catering, set up & tear down, etc. Maintaining exhibition calendars, team schedules, campus events, trainings, and related programming needs. 6. Maintain physical space(s) and Preparator duties: Facilitate day-to-day operational needs in the Schoenherr, Oesterle library, & Meiley-Swallow Galleries. This includes but is not limited to assisting with & managing: — Wall repair/maintenance between shows such as hanging wires, painting & patching, — Cleaning, organizing, and monitoring. Monitor/maintain general cleanliness & presentation of all spaces utilized. Orchestrate support needs for events, programming, and physical spaces in advance. — Staging & supporting acquisition of materials for events. — Art fragile/precious object handling in the form of (un)packing, storage, shipping, (de)installation, etc. Staging & supporting acquisition of materials for events. 7. Presence & Participation in all aspects of programming: Draft & post calls for art, review exhibition proposals, and participate in the jury selection process for next season. Assist in development & delivery of team training, program assessment and improvement or evolution. 8. Support faculty and staff from across the college in engaged learning & (co)curricular pursuits as they relate to all aspects of the NC Galleries mission & NCForward Strategic Plan. — Director of Campus Galleries (direct supervisor) — Student Gallery Faculty Coordinator, Art & Design Department Chairperson, & Art Department Technician, as needed

Requirements

Current or accepted graduate student at North Central College
Effective verbal and written communication skills (interpersonal, presentation, and analytical skills)
Demonstrated problem-solving & critical thinking skills.
Ability to work with a team as well as independently.
Willingness to learn and be responsive to feedback.
An interest in art and art history, college transition & student experience, higher education, business management, event planning & hosting, marketing & communications, and/or gallery preparations, installation, and art handling.
Occasional evening and/or weekend hours for artist reception and community events.
Abide by the college code of conduct and expectations as outlined in the Student Handbook
Other duties as assigned.

Nice To Haves

Microsoft 365 software suite (Outlook, Teams, Word, Excel, Planner, etc.)
Marketing or Communications experience, website and/or social media management?& execution
Canva (or equivalent) image & document creation software
Art or fragile/precious object handling: packing, storage, shipping, installation, etc.?

Responsibilities

Mentor and supervise
Monitor schedule, coordinate tasks & communication among the team
Marketing & Communication efforts to advertise events & CARD110 program utilizing both digital and print methods
Assist in monitoring & updating external communications such as the Hub website content, newsletter information, and visual marketing needs
Develop & implement templates and timelines for daily & annual project/team management, tasks, & procedures
Regularly create, monitor, and implement marketing, promotion & digital media awareness campaigns & materials, website content, Hub page, and social media accounts to support exhibitions, events, & FYE program visibility & communications
Clerical and administrative duties such as contract collection, scanning, and digital file organization
Maintain inventory and organization of materials, supplies, & records
Event, training, and program documents & materials in Box and Canvas, as needed
Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements
Support maintenance, execution, & expansion of program efforts both in and out of the classroom
Project management & event support including but not limited to assisting FYMs with planning event details, arranging food service & catering, set up & tear down, etc.
Maintaining program calendars, campus events, trainings, and related programming needs
Maintain physical space(s) & Event Preparations
Facilitate event execution by monitoring and/or arranging set up & tear down needs for FYE related events across campus
Maintain general cleanliness & presentation of all spaces utilized before and after events
Orchestrate support needs for events in advance (maintenance, housekeeping, and Course Dog reservation requests)
Staging & supporting acquisition of materials for events
Presence & Participation in all aspects of programming
Assisting in development, revision, assessment, & delivery of FYM & instructor training or workshops, communities of practice, student events, and other related needs
Support Engaged Learning leadership & all aspects of the NC Forward Strategic Plan
Mentor and supervise
Monitor schedule, coordinate tasks & communication among the gallery staff team
Marketing & Communication efforts to advertise exhibitions & related events utilizing digital, print, and radio distribution methods
Assist in monitoring & updating external communications such as the Hub website content, newsletter information, and visual marketing needs
Develop & implement templates and timelines for daily & annual project/team management, tasks, & procedures
Regularly create, monitor, and implement marketing, promotion & digital media awareness campaigns & materials, website content, Hub page, and social media accounts to support exhibitions, events, & FYE program visibility & communications
Clerical and administrative duties such as contract collection, scanning, and digital file organization
Maintain inventory, organization of materials, supplies, & records
Event, training, and program documents & materials in Box, Canvas, and Google Drive, as needed
College art collection & exhibition archive
Research and collaborate with campus partners, archivists, and librarians to fulfill program needs, grant applications, or reporting requirements
Support maintenance, execution, & expansion of gallery & Art + Design Dept. efforts both in and out of the classroom
Project management & event support including but not limited to coordinating/planning event details, timeline management, arranging food service & catering, set up & tear down, etc.
Maintaining exhibition calendars, team schedules, campus events, trainings, and related programming needs
Maintain physical space(s) and Preparator duties
Facilitate day-to-day operational needs in the Schoenherr, Oesterle library, & Meiley-Swallow Galleries
Wall repair/maintenance between shows such as hanging wires, painting & patching
Cleaning, organizing, and monitoring
Monitor/maintain general cleanliness & presentation of all spaces utilized
Orchestrate support needs for events, programming, and physical spaces in advance
Art fragile/precious object handling in the form of (un)packing, storage, shipping, (de)installation, etc.
Staging & supporting acquisition of materials for events
Presence & Participation in all aspects of programming
Draft & post calls for art, review exhibition proposals, and participate in the jury selection process for next season
Assist in development & delivery of team training, program assessment and improvement or evolution
Support faculty and staff from across the college in engaged learning & (co)curricular pursuits as they relate to all aspects of the NC Galleries mission & NCForward Strategic Plan