Energy Storage-Project Administrative Assistant

Mortenson • Avondale, AZ

4d • $25 - $33 • Onsite

About The Position

Are you able to anticipate the needs of a team before they arise? Do you want to help a team stay focused on their projects by resolving operational and administrative issues? Mortenson is currently seeking an Assistant Project Administrative Assistant to join our Energy Storage Group with the ability to work well with a variety of staff at all levels in an ever-changing environment, remaining flexible, inventive, enthusiastic, and efficient with a high level of integrity and confidentiality. As a Project Administrative Assistant, you are at the heart of the business operations and activities and the soul that keeps your team moving forward.
You will be handling a wide range of administrative and executive support tasks with an aptitude to work independently or with little supervision. You move quickly with the changing environment and are up to date with the latest software and services. You also use that knowledge to strategically support your team's projects.
Base pay is positioned within the range based on several factors including an individual’s knowledge, skill and experience with consideration given to internal equity.
Hiring Locations: TX, AZ, OK, CO
100% Travel Onsite for Projects

Requirements

• Three years administrative experience, preferably supporting a large number of team members
• Detail oriented, with excellent problem-solving skills, meticulous, upbeat, adept at succeeding in rapidly changing environment
• Strong communication skills with high degree of integrity in both written and verbal communications

Nice To Haves

• Associate’s degree in business or related administrative experience preferred.
• Experience with IRA compliance

Responsibilities

• Provide administrative and operational clerical support to the department or staff.
• IRA Compliance
• Certified Payroll and prevailing wage
• Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required.
• File and maintain written records along with crafting electronic copies for record
• Receive, sort and record deliveries into computer database
• Prepare daily outbound deliveries
• Prepare materials for design and construction meetings
• Record and update meeting minutes for the various site meetings
• Responsible for procurement of consumable materials and office supplies
• Assist Superintendent with equipment inventory tracking and organization
• Support Superintendent with the entry of craft worker timecards
• General support for the project team as needed with various day to day tasks
• Schedule, track and log all repairs and standard maintenance for the work trucks
• Provide maps and directions to any visitors, subcontractors, deliveries, or new employees
• Log all applicants into the Craft Applicant Tracking Spreadsheet

Benefits

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree