Employment Specialist | Full-Time Opening in Springfield, IL!

Hope•Springfield, IL

7d•$45,000 - $55,000

About The Position

Under the general direction of the Chief Human Resources Officer, the Employment Specialist for Hope Clinical Care, Vision for Hope, ICPN, Wrentham, and Foundation is responsible providing job offers verbally and in writing to approved candidates for the organization; supports the candidate with regard to pre-employment action steps and requirements, starting instructions and general organizational onboarding of the individual; connects with the Information Technology, Human Resources and Training teams regarding new employee supports and provides clear communication to the divisions regarding the onboarding of new employees; ensures initial employee compliance and accurate development of the employee profile in HRMS systems.

Requirements

Ability to speak clearly so others can understand you.
Ability to listen to and understand information and ideas presented through spoken words and sentences.
Ability to apply general rules to specific problems to produce answers that make sense.
Ability to communicate and deliver information clearly and effectively, both orally and in writing; utilizing video, audio, documentation, and other software to enhance employee orientation experiences.
Ability to navigate and utilize various software systems such as Microsoft Office and ERP systems.
Ability to plan and manage multiple tasks to meet specific deadlines.
Ability to handle confidential information with discretion.
Ability to analyze and prepare documents, reports, and correspondence.
Ability to exercise sound judgement in making critical decisions.
Ability to handle difficult and stressful situations with professional composure.
Ability to establish, develop and maintain cooperative relationships with co-workers and candidates.
Ability to work professionally with people from a wide variety of cultural and socio-economic backgrounds.
Ability to work independently with minimum supervision while prioritizing workloads to meet deadlines.
Skill in completing assignments accurately and with attention to detail.
Skill in cultural competency and the ability to communicate effectively in a culturally sensitive manner with both individuals and groups from diverse backgrounds.
A Bachelor’s Degree or equivalent in a Human Resources or Business Administration field; relevant work experience may be a substitute.
Two (2) years’ experience in customer service.

Nice To Haves

Two (2) years’ experience in the field of Human Resources and project management.
Experience with an HRIS System.

Responsibilities

Initiates Approval to Hire processes and procedures; delivers verbal offers of employment; provides thorough explanation of terms and conditions of the offer of employment.
Develops and delivers written offer letters and HR termination letters; reviews pre-employment requirements and actions including, but not limited to, written instructions and guidelines, paper and electronic forms and associated deadlines; communicates with the Director of Human Resources and Division Leaders regarding concerns with candidate compliance.
Initiates communications with IT regarding the development of Hope email accounts, inclusion into e-mail and software groups and requests for technology; connects and initiates schedule with the Training team regarding required and ideal trainings.
Works with the Employment Team on New Hire COS and other Change of Status forms; circulates COS’ to communicate new employee, transfers, pay changes and termination information to the Human Resources team allowing for benefits orientations and or other tasks to be scheduled.
Conducts orientations and onboardings for new employees; meets in person or virtually; educates employees on organization, mission, culture, rules, regulations, and agency expectations; ensures employee understands how and where to access policies, rules and regulations pertaining to their company, program, division and location; provides information pertaining to Employee Self Service systems (ADP), Intranet, Office 365 and credentials associated.
Completes new employee hiring procedures in HRMS systems; ensures accurate development of employee profiles in ADP Workforce Now and Time & Attendance.
Works with Employment Team on creation of employee personnel files; ensures new employee compliance regarding deadlines, documents, licensures, and background screens in conjunction with the Compliance Specialist; creates and assembles employee personnel file; maintain updates for cover sheets and ADP templates for each department, when applicable.
Attends regularly scheduled programmatic meetings either in person or virtually, on behalf of supervisor, upon request; serves as an active participant in discussing the programmatic needs as they pertain to employee onboarding; provides updates or insights as appropriate.
Manages accounts; audits and processes invoices for background checks and drug screening agencies; submits and ensures authorization to work with on-time completion of I-9’s and the E-verify for applicable employees.
All other duties/responsibilities as required or assigned which are reasonably within the scope of the duties enumerated above.