Employment Specialist II - Talent Acquisition

UAB Medicine • Birmingham, AL

444d

About The Position

The Employment Specialist II in Talent Acquisition plays a crucial role in the recruitment and onboarding processes at UAB Medicine. This position involves performing applicant screening, maintaining confidential employment records, and assisting new hires through the onboarding process. The specialist will work under the supervision of Talent Acquisition Leadership to ensure compliance with established policies and procedures while facilitating a smooth hiring experience for candidates.

Requirements

• Bachelor's degree in Human Resources, Business, or related field.
• Two (2) years of related experience in employment/recruitment, including experience in interviewing/screening applicants.
• Work experience may substitute for education requirement.

Nice To Haves

• Bachelor's degree in Human Resources, Business, or related field preferred.
• Previous experience working in Human Resources in a healthcare or higher education recruitment setting or healthcare leadership experience preferred.

Responsibilities

• Perform applicant screening and employment-related processes in compliance with federal and state laws.
• Assist with onboarding responsibilities as delegated by Talent Acquisition Leadership.
• Maintain confidential records associated with the employment process.
• Assist new hires and current employees with scheduling pre-hire appointments and on-site orientation needs.
• Complete a variety of duties with the Pre-Hire and Onboarding process for new hires.
• Assist applicants with online applications and questions as needed.
• Schedule new hires for new hire meetings and Employee Health visits.
• Assist hires with necessary paperwork in the onboarding process.
• Assist new hires with onboarding questions such as resetting passwords.
• Assist with the I-9 process and badging process.
• Review clearance for background screening and Employee Health visits.
• Review new hire paperwork for accuracy and submit for processing.
• Submit competency-related documents to Imaging/Records and sign-on bonuses for processing.
• Maintain orientation spreadsheets and email communication to new hires and transfers.
• Ensure post-hire documents are in approved status in Oracle before payroll deadlines.
• Maintain the Talent Acquisition email box by answering and directing questions as appropriate.
• Complete administrative tasks related to candidate onboarding to facilitate smooth operations.
• Assign requisitions within the recruitment system to the appropriate recruiter.
• Maintain pre-hire updates on the recruiter applicant tracking system.
• Monitor background check status and Employee Health clearance for recruiter review.
• Answer questions concerning departmental issues from visitors or telephone calls.
• Perform general office and administrative tasks, responsible for maintenance of confidential files.
• Maintain office supplies, equipment, and forms inventory.
• Process invoices for payment including travel reimbursement.
• Assist with recruitment event scheduling as directed by Leadership.

What This Job Offers

• Job Type: Full-time
• Industry: Ambulatory Health Care Services
• Education Level: Bachelor's degree