Employee Relations & Payroll Coordinator

Allegheny County • Pittsburgh, PA

234d • $26 - $55,697

About The Position

This is a professional Human Resources supervisory position at the administrative level. The employee in this class is responsible for administering the policies and procedures in the Human Resources office for the Allegheny County Health Department. Major aspects of the work include recruitment, selection, certification, performance evaluation, position classification, compensation, labor relations, equal employment opportunity/affirmative action plans and other public human resources functions. Supervision is exercised over two (2) Human Resources & Payroll Assistants. Work is performed independently under the supervision of the Human Resources, Assistant Manager who reviews the work for adherence to policies and acceptable human resources management standards and for accomplishment of department objectives.

Requirements

• A Bachelor's Degree from an accredited four (4) year college or university with major coursework in human resources, industrial or organizational psychology, business management with a concentration in Human Resources, Organizational Behavior, Labor Relations, Industrial Relations, or other closely related field of study.
• At least (1) year of experience in/with Human Resources, Recruiting, Workforce Development.
• Master's degree in Human Resources Management, Public Administration or Business Administration, Labor Relations or a related field.
• Any equivalent combination of experience or training.

Responsibilities

• Management of Workforce Systems & Employee Lifecycle
• Process personnel actions to ensure conformance with personnel policies and procedures and merit system rules, regulations and standards.
• Manage job requisition process workflow by auditing, confirming and reconciling positions (vacant & filled); review and process various personnel actions (e.g. salary changes, hires, transfers, promotions, leaves, terminations, etc.) both manually and through established Human Resources systems.
• Liaison between Programs and Fiscal/Finance department for budgetary items, including the management and forecasting of labor needs.
• Assist in the planning, organization and direction of departmental personnel management activities; develop and implement personnel policies and procedures.
• Talent Acquisition & Onboarding Support
• Recruit and interview applicants, evaluate their qualifications for employment and make recommendations to the appoint authority.
• Administer a performance rating system.
• Prepare correspondence in connection with recruitment and other personnel matters, compile personnel reports.
• Compile and execute overall communications on personnel management policies and procedures and staffing utilization to all levels of the organization and operating units.
• Analyze duties and responsibilities of positions and classify them or recommend appropriate classifications.
• Support all talent acquisition and onboarding functions, including Union positions which are to be posted for bidding in accordance with their contract(s); act as liaison to job applicants and employment candidates.
• Assist/lead team members with diversity and inclusion initiatives, onboarding, orientation, application review and applicant communications; attend job fairs, career days, and other community outreach/hiring events as requested/required.
• Develop, coordinate, and conduct orientation sessions, meetings, programs, seminars, etc. to disseminate relevant information and provide training opportunities.
• Contribute to the process of re-evaluating recruitment techniques and hiring processes.
• Provide oversight in the areas of onboarding, offboarding, and contractor recruitment.
• Administration of Applicant Assessment(s) & Adherence to Hiring Standards
• Responsible for the preparation, coordination, scheduling and general administration of applicant/candidate examinations, evaluations, and reviews (ex. Qualification & Ratings review).
• Proper maintenance and management of Eligibility List(s) of candidates for interviews and selection(s) by hiring panel.
• Ensure compliance with local, state, and federal employment laws and regulations, collective bargaining agreements, County policies and monitor legislative, technical, and professional trends impacting compliance.
• Manage and update the HR Manual/Standard Operating Procedures on an ongoing basis.
• Human Resources Information Systems (Data & Documentation)
• Maintain and contribute to all data sources (inputs & outputs) to ensure accuracy and uniformity.
• Ensure all functions of the Workforce Operations program have data and documentation as an output that is able to be appropriately and conveniently accessed and utilized.
• Assist in organizational analysis, compensation studies, wage and salary administration.
• Direct and/or prepare preparation of statistical reports.
• Supervise the maintenance of personnel files and records and direct the processing of personnel transactions involved in appointments, dismissals, pay changes, leaves of absence and other changes.
• Payroll Administration & Processing
• Directly supervise professional, technical and clerical support personnel.
• Coordinate all functions within the processing of payroll including efforts with centralized county payroll, assist in the function for the department.
• Supervise the payroll functional for the department and coordinate efforts with centralized county payroll.
• Provide support to personnel management, with an emphasis on Leaves & Absences, including Workplace Accommodations and Workers Compensation.
• Respond to emergencies assigned by the Health Department.
• Perform other duties as required or requested.

Benefits

• Paid holidays, personal days, vacation and sick leave benefits.
• Medical coverage and dental benefits.
• A retirement plan.
• Life insurance and a deferred compensation plan after eligibility requirements have been met.
• Professional growth through training opportunities.
• Ability to advance in county system.
• Job security.
• Meaningfulness in daily work derived from public service.
• Eligible for federal loan forgiveness.
• Organizational commitment to ACHD's mission to protect, promote, and preserve the health and well-being of all Allegheny County residents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree