Emergency Training and Exercise Coordinator (Aviation-Civil Service)

City of Dallas

12d

About The Position

The Emergency Training & Exercise Coordinator supports the Dallas Love Field Aviation Emergency Management Division by leading and advancing a comprehensive, all-hazards Aviation Emergency Management Training and Exercise Program. Under the direct supervision/leadership of the Sr. Manager - Airport Operations (Emergency Management/Airport Communications Center), this position serves as the primary coordinator for aviation-specific emergency training, exercises, and preparedness testing activities that sustain regulatory compliance, operational readiness, and organizational resilience across DAL and the Department of Aviation.

Requirements

Strong working knowledge of FAA, TSA, FEMA, NIMS/ICS, Planning, and HSEEP.
Understanding of airport operational complexity, regulatory environments, and stakeholder coordination.
Strong analytical, writing, and briefing skills for executive and policy-level audiences.
Proven ability to lead teams during high-stress, high-visibility incidents.
Bachelor's Degree in Emergency/Disaster/Crisis Management, Homeland Security, Aviation Management, or an Aviation/Security-related field.
Four (4) years of experience in Emergency/Disaster Management, Aviation, Aviation-related field(s), and/or Training or Curriculum Development.
High school diploma or GED plus eight (8) years of the required experience will meet the education and experience requirements
Associate degree in any field plus six (6) years of the required experience will meet the education and experience requirements
Bachelor's degree or higher in a non-specified field plus six (6) years of the required experience will meet the education and experience requirements
Valid driver's license with good driving record
Must possess certificates of completion from the Department of Homeland Security (DHS) /FEMA for the following NIMS/ICS courses: IS -100, IS -120, IS -130, IS-200, IS -230, IS -236, IS -700, and IS -800, IS -2200 ICS -300 and ICS -400 L 146 (Homeland Security Exercise and Evaluation Program – HSEEP)
Must be eligible to apply and be reasonably considered for National Standard Exercise Curriculum Programs

Nice To Haves

E/L-141 (Instructional Presentation and Evaluation Skills) or equivalent
E/L-449 (Exercise Design Course) or equivalent
Aviation Emergency Management Experience (strongly preferred)
AAAE ACE Ops or Certified Member (CM) Preferred
IAEM Certified Emergency Manager (CEM) or Associate Emergency Manager (AEM) preferred
National Disaster & Emergency Management University’s NEMBA or NEMAA
IAEM Certified Emergency Manager (CEM) or Associate Emergency Manager (AEM)

Responsibilities

Develops , maintains, and implements the Aviation Emergency Management Training Program in alignment with regulatory requirements, operational risk, and airport stakeholder needs.
Designs, develops, delivers, and evaluates aviation-specific emergency management, preparedness, response, and AEOC position-specific training for internal and external stakeholders.
Coordinates, schedules, and tracks required and elective emergency management training across the Dallas Airport System to ensure readiness, compliance, and sustainment.
Maintains accurate training records, completion tracking, and documentation to support audits, regulatory reviews, and program performance assessment.
Plans, coordinates, and executes all-hazards aviation exercises to validate plans, procedures, training outcomes, and operational capabilities.
Designs and conducts exercises in alignment with FEMA’s Homeland Security Exercise and Evaluation Program (HSEEP) methodology, as appropriate to exercise scope and objectives.
Facilitates exercise briefings, hotwashes, and participant feedback sessions, and supports the development of After-Action Reports (AARs), Improvement Plans (IPs), and Corrective Action tracking.
Develops, maintains, and executes the Aviation Emergency Management Multi-Year Integrated Preparedness Plan (MYIPP), integrating training and exercise priorities, capability gaps, and improvement actions.
Ensures training and exercise activities are risk-informed, capability-based, and aligned with identified hazards, threats, and operational needs.
Tracks corrective actions and improvement initiatives to support continuous improvement and increased organizational preparedness.
Ensures training and exercise programs align with applicable Federal, State, and local regulations, standards, and guidance, including FAA, DHS/FEMA, and State of Texas requirements.
Supports audits, inspections, and regulatory reviews by maintaining compliant documentation, training records, and exercise artifacts.
Coordinates required NIMS/ICS training and certification maintenance for applicable airport personnel and stakeholders.
Coordinates and collaborates with internal airport divisions, airlines, tenants, mutual aid partners, and Federal, State, and local agencies to plan and deliver integrated training and exercise activities.
Facilitates cross-functional and multi-agency engagement to promote consistent emergency management practices and shared operational understanding.
Represents Aviation Emergency Management in training, exercise, and preparedness forums, meetings, and regional working groups.
Assists with the development, maintenance, and testing of airport emergency plans, continuity plans, and other preparedness documents as assigned.
Serves in an assigned Command or General Staff role within the Airport Emergency Operations Center (AEOC) during activations.
Performs other related duties and projects as assigned.