Elevator & Fire Alarm Project Manager

City of New York • Long Island City, NY

7h

About The Position

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE ASSOCIATE PROJECT MANAGER CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY. Division/Program Summary: The Bureau of Facilities Planning and Administrative Services provide critical and comprehensive support to the Division in the areas of fiscal and personnel administration, contract administration, facilities planning and space management, customer service, Travel Desk services, materials management and fleet management. Position Summary: Under general supervision performs the Critical Role of Elevator & Fire Alarm Project Manager managing all elevator & fire alarm required work related to maintenance, installations, repairs, modernizations, violations, service calls, FDNY & DOB inspections, within all DOHMH owned building along with managing our Elevator & Fire Alarms vendors and the related Elevator & Fire Alarm responsibilities listed below.

Requirements

• One year of full-time satisfactory experience in supervising employees performing project management work, such as planning, administering, managing, coordinating, or expediting, on engineering and/or architectural and/or landscape architectural projects, or supervising a construction project with a value of $1,000,000 or more, and either:
• 1. A baccalaureate degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and one year of full-time satisfactory experience in project management work, such as planning, administering, managing, coordinating, or expediting, for engineering and/or architectural and/or landscape architectural projects; or
• 2. A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or
• 3. A four-year high school diploma or its educational equivalent plus any combination of college or university education and/or experience described in "1" above to make up the equivalent of five years of education and experience. One year of experience credit will be given for: (a) each 30 semester credits of college or university education leading to a bachelor's degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration; (b) a Master’s degree from an accredited college or university in one of the disciplines described in "1" above; (c) a Juris Doctor degree, or (d) a valid New York State license as a Professional Engineer, Registered Architect or Registered Landscape Architect. Where experience which is primarily of a design nature is not acceptable towards meeting the qualification requirements.
• In addition to meeting the qualification requirements for Assignment Level I, candidates must have at least one additional year of experience as described in "1" above in a supervisory capacity or have served for at least one year as a project manager for a large and/or complex construction project.
• In addition to meeting the qualification requirements for Assignment Level I, candidates must have at least two additional years of experience as described in "1" above in a supervisory capacity or have served for at least two additional years as a project manager for a large and/or complex construction project.

Responsibilities

• Manage and oversee all Project Management & coordination related Elevator & Fire Alarm work necessary for new construction, rehabilitating, renovating, modernizations, service calls and maintaining.
• Manage and oversee all Project Management & coordination related to all Elevator & Fire Alarm violations. Manage the Elevator & Fire Alarm processes required to resolve all violations from receipt of violation through resolution & dismissal of violation.
• Manage and oversee all Project Management & coordination related to all Elevator & Fire Alarm vendor testing and inspections required by FDNY & DOB.
• Manage and maintain tracking logs for all Elevator & Fire Alarm work, inspections, violations, service calls.
• Review and approve Elevator & Fire Alarm vendor invoices, payments and requisitions submitted by vendors.
• Determine the Elevator & Fire Alarm Scope of Work (SOW) required and method(s) to be utilized in the vendor's Work Order Authorization documents.
• Ensure the Elevator & Fire Alarm projects are in compliance with the contract Scope of Work (SOW), working drawings, NYC Department of Building codes and regulations.
• Read and understand Elevator & Fire Alarm construction, blueprints and schematics.
• Monitor, review and/or inspect Elevator & Fire Alarm vendors work and contract administration for compliance with plans and contract specifications, prevailing wage requirements, site safety requirements, insurance requirements, and the City's vendor outreach programs; ensures vendors' acquisition of required permits and approvals.
• Review for compliance and validity all Elevator & Fire Alarm plans and construction drawings submitted by DDC, DCAS, other NYC Agencies, A/E Consultant firms and contracted vendors.
• Evaluates performance of Elevator & Fire Alarm vendors reporting on discrepancies and/or unsatisfactory performance.
• When appropriate, issue field memoranda to Elevator & Fire Alarm vendors to enforce contract compliance issues; may order contractors to stop work due to site conditions or non-compliance with contracts; make recommendations regarding necessity for liquidated damages and other contract enforcement mechanisms, including default.
• Ensure the formulation of Elevator & Fire Alarm punch lists by the vendors & the completion of punch list items; monitor time expenditures and overtime; review and recommend approval of contractors’ requests for time extensions.
• Review for approval materials used by Elevator & Fire Alarm vendors. Recommend priorities; Resolve technical questions and issues.
• Reports all Elevator & Fire Alarm hazardous conditions.
• Review & approve Elevator & Fire Alarm vendors coordination of schedules, coordination of work to be performed, and/or coordinate scheduling.
• Attend/participate in scheduled construction site and conference call meetings, review and develop progress reports and perform on-site inspections as needed.
• Schedule and run job meetings.
• Resolve differences between Elevator & Fire Alarm inspectors and vendors.
• Work with the architect or engineer of record regarding change orders, interpretation of documents, shop drawing approvals, and other Elevator & Fire Alarm related issues.

Benefits

• Benefits: City employees are entitled to unmatched benefits such as:
• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program and
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager