Elementary Secretary (2026-2027) SY

Roswell Independent Schools•Roswell, NM

About The Position

Working under general supervision, provide general secretarial support for the Elementary School. Greet and assist students, and parents. Assist staff and principal with specific tasks as required by the principal.

Requirements

High School diploma or GED.
Two years’ experience in a clerical position, at least one of which should have been in an educational environment.
Valid Driver’s license and Car Insurance if traveling from site to site.
Demonstrate knowledge of basic office procedures, skill of computer function, and operations.

Responsibilities

Work cooperatively with colleagues, supervisors, and administrators.
Follow district policies and administrative rules and regulations.
Maintain behavior appropriate to performing and accomplishing assigned duties.
Know what to do to successfully complete assigned work.
Project an over-all concern for personal appearance as it relates to job performance.
Complete and forward telephone messages to staff and students.
Check students in and out of school with proper procedures.
Filing, typing, work processing, photo copying, and correspondence.
Enroll or withdraw students.
Process out of district transfer forms.
Greet and direct all visitors and control visitor passes.
Maintain confidentiality with sensitive matters.
Handle information that is confidential regarding personnel and labor relations issues.
Complete and forward reports and maintain accurate and detailed records.
Process and complete purchase orders for activities; this includes issuing purchase orders, receiving purchase orders, and forwarding all invoices to Accounts Payable at the Administration Office.
Collect and write receipts for any money taken in and make deposits and enter into the computer.
Balance and maintain all school accounts.
Process bus transportation requests for extracurricular activities.
Assist with surveys as needed.
Process student insurance.
Order and distribute supplies, textbooks, equipment, software, etc. as needed.
Assist with textbook inventory.
Complete 20-Day Reports/all reports for State Reporting.
Send cumulative folder to receiving school or to Administration Office (if student has moved from district).
Collect and forward time sheets.
Complete and submit fire/lockdown drills reports to the RISD Administration Office.
Assist with carnivals, open houses, work orders, and fundraisers (if needed).
Tend to injuries/illnesses in the absence of the school nurse until the nurse can take over.
Complete and maintain accurate school inventory
Report student/employee accidents according to district guidelines.
Call substitutes as needed and make sure that substitutes have a working folder with current lesson plans.
Provide substitutes with an attendance list.
Process and maintain current emergency information for all students.
Take precautions to protect equipment, materials, and facilities.
Report to work on time and work no less than 7 hours per day.
Attempt to deescalate parents/students/staff; listening/visiting with them about their concerns prior to them meeting with administrators.
Perform any other tasks as may be deemed appropriate and necessary by your supervisor.