2026-2027 Elementary School Administrative Assistant, Lead - McGregor Elementary School

Springfield Public Schools•Springfield, MO

18h•Onsite

About The Position

Responsible for providing a wide variety of complex and confidential administrative and secretarial support to the assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities. Performs a variety of complex office and clerical work for administrators and staff, independently. Assists as the primary office support for administrators at the department level or equivalent, such as word processing, financial recordkeeping, scheduling, calendaring, arranging meetings, etc. Deals with non-routine matters requiring research, investigation or analysis, and knowledge of departmental issues and address appropriately. Exercises judgment and independent thinking relative to anticipating requirements of administrators and staff for information, assembles information for upcoming reports, and tracks events or situations to keep administrators and staff informed. Supervises, manages, schedules, trains, monitors, and provides coverage in the operations of the school’s main offices and its staff. Ensures that school office and related administrative activities are conducted in accordance with established policies and procedures. Processes time and attendance for department/division as needed. Establishes office procedures and routines. Performs the more difficult and complex office work, independently. Receives and greets visitors, interact professionally and courteously, providing exceptional service. Communicates effectively with staff, parents, students and patrons of the district. Proficient in the operation of office equipment. Manages telephone systems, answering, screening, transferring, and responding to calls and inquiries. Coordinates schedules, events and meetings. Maintains work area in good order with needed materials, information and resource information for visitors. Ensures familiarity with and current knowledge of program needs and requirements to support effective, efficient and quality operations on an ongoing basis. Compiles and maintain current program information and materials to support day-to-day operational needs for providing reference information. Reconciles account balances for assigned budget categories maintaining accurate account balances. Supports and enforces safety procedures for the work area. Supports the operations of the school as directed by the supervisor. Performs general clerical functions including scheduling, copying, faxing, data entry, filing, mail, etc. Provides support for assigned administrative personnel. Manages and monitor leave requests and substitute teacher assignments. Processes confidential documents, records, and evaluations for staff and students. Maintains confidentiality as required by Board of Education policy and/or state or federal law. Participates in school security situations, including the local school crisis plan. Updates and maintains the emergency kit. Manages and updates the School Improvement Plan (SIP) allocations, Title 1 grants, as required. Knowledgeable and proficient in the operation and support of all district systems to support compliance with all state, federal and local requirements. Provides guidance and direction to students on a variety of office-related issues during the school day. Manages financial transactions as appropriate. Obtains, confirms, and verifies student personal information. Input data into appropriate district software and notify appropriate staff. Participates in meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees. Performs other duties as assigned for ensuring the efficient and effective function of the work unit.

Requirements

High School Diploma or its equivalent.
Minimum of three (4) years of job related experience with increasing levels of responsibility is required.
Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District, required.
Knowledge of basic math, including calculations using fractions, percentages, and/or ratios.
Ability to read a variety of manuals, write documents following prescribed formats, and/or present information to others.
Ability to solve practical problems.
Knowledge of accounting/bookkeeping principles.
Knowledge of business telephone etiquette.
Knowledge of common office machines.
Knowledge of concepts of grammar and punctuation.
Knowledge of office methods and practices.
Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.
Skill in operating standard office equipment.
Skill in performing standard bookkeeping.
Skill in preparing and maintaining accurate records.
Skill in using pertinent software applications.
Ability to analyze situations to define issues and draw conclusions.
Ability to schedule a number of activities, meetings, and/or events.
Ability to gather, collate, and/or classify data.
Ability to use job-related equipment.
Ability to work with others under a wide variety of circumstances.
Ability to work with data utilizing defined but different processes.
Ability to operate equipment using defined methods.
Ability to work with diverse individuals and/or groups.
Ability to work with data of widely varied types and/or purposes.
Ability to utilize job-related equipment.
Ability to analyze issues and create action plans.
Ability to collaborate and communicate effectively with internal and external stakeholders.
Ability to apply critical thinking/problem solving to improve work processes.
Ability to maintain confidentiality.
Ability to set priorities.
Ability to meet deadlines and schedules.
Ability to work with detailed information.
Ability to adapt to changing priorities.
Ability to set high expectations for self and others.
Ability to set and monitor progress toward goals.
Ability to utilize and offer effective feedback for continuous improvement.
Ability to work as part of a team.
Ability to apply logical processes and analytical skills.

Responsibilities

Performs a variety of complex office and clerical work for administrators and staff, independently.
Assists as the primary office support for administrators at the department level or equivalent, such as word processing, financial recordkeeping, scheduling, calendaring, arranging meetings, etc.
Deals with non-routine matters requiring research, investigation or analysis, and knowledge of departmental issues and address appropriately.
Exercises judgment and independent thinking relative to anticipating requirements of administrators and staff for information, assembles information for upcoming reports, and tracks events or situations to keep administrators and staff informed.
Supervises, manages, schedules, trains, monitors, and provides coverage in the operations of the school’s main offices and its staff.
Ensures that school office and related administrative activities are conducted in accordance with established policies and procedures.
Processes time and attendance for department/division as needed.
Establishes office procedures and routines.
Performs the more difficult and complex office work, independently.
Receives and greets visitors, interact professionally and courteously, providing exceptional service.
Communicates effectively with staff, parents, students and patrons of the district.
Proficient in the operation of office equipment.
Manages telephone systems, answering, screening, transferring, and responding to calls and inquiries.
Coordinates schedules, events and meetings.
Maintains work area in good order with needed materials, information and resource information for visitors.
Ensures familiarity with and current knowledge of program needs and requirements to support effective, efficient and quality operations on an ongoing basis.
Compiles and maintain current program information and materials to support day-to-day operational needs for providing reference information.
Reconciles account balances for assigned budget categories maintaining accurate account balances.
Supports and enforces safety procedures for the work area.
Supports the operations of the school as directed by the supervisor.
Performs general clerical functions including scheduling, copying, faxing, data entry, filing, mail, etc.
Provides support for assigned administrative personnel.
Manages and monitor leave requests and substitute teacher assignments.
Processes confidential documents, records, and evaluations for staff and students.
Maintains confidentiality as required by Board of Education policy and/or state or federal law.
Participates in school security situations, including the local school crisis plan.
Updates and maintains the emergency kit.
Manages and updates the School Improvement Plan (SIP) allocations, Title 1 grants, as required.
Knowledgeable and proficient in the operation and support of all district systems to support compliance with all state, federal and local requirements.
Provides guidance and direction to students on a variety of office-related issues during the school day.
Manages financial transactions as appropriate.
Obtains, confirms, and verifies student personal information.
Input data into appropriate district software and notify appropriate staff.
Participates in meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
Performs other duties as assigned for ensuring the efficient and effective function of the work unit.