Electrical Manager

Bard College•Annandale, NY

About The Position

The primary duties of the Electrical Manager include, but are not limited to, managing the repair and maintenance of all electrical systems and equipment, campus elevators, and the repair & replacement of some domestic appliances. The Electrical Manager will be responsible for establishing and administering maintenance schedules, annual budgets, and will assist in the identification and justification for necessary capital improvements. Performs responsibilities in accordance with all Bard College and Buildings & Grounds (B&G) Department policies and procedures. Job Duties Under the direction of the Director of Buildings & Grounds, the Electrical Manager leads repair and maintenance efforts for all electrical systems and equipment. Manages and supervises the maintenance, repair, and project work of the electrical trades staff as assigned. Assigns work requests submitted into the work order system by students, faculty and staff. Oversee maintenance, testing, and repairs of facility electric systems and equipment, generators, and elevators. Meet with students, faculty, and staff about work order issues that were submitted to determine the best way to address the issues in the most effective and efficient way Manage union members and delegate day-to-day tasks to them. Manage after hour emergency call-ins and assign these call-ins to employees Meet with faculty, students, and staff about campus issues to determine the best way to address them Coordinate, direct, and schedule in-house installs within the B&G department and communicate with other trades to complete these installs. This also applies to any installs provided by outside contractors. After installs are complete, checking that the work was done correctly and efficiently Work with other trade managers and union members to assist with receiving estimates for repair costs or estimates for new projects. Obtain quotes and bids from outside contractors, and review those quotes and bids to ensure that the work being outlined is beneficial and appropriate for the College. Once the work is complete, checking that the entire scope was completed per the contract Obtain price quotes, create purchase requisitions and submit to Purchasing to order parts. Provide budget numbers on all requisitions and check that the product or service is being charged to the correct budget account. Provide invoices to purchasing when materials have arrived or service has been completed. Manage spending on blanket orders created for different vendors Familiarization of tools and equipment used in the repair of electrical equipment in buildings and structures; the operating principles of those systems, standard electrical equations and work safety practices related to work Develops, assigns maintenance, and manages preventative maintenance schedules utilizing the campus work order system, to ensure that systems are running smoothly, efficiently, and in accordance to manufacture specifications Oversees routine safety inspections on generators, elevators, etc. in equipment rooms and other mechanical areas Maintains the inventory of all necessary supplies including conduit, fittings, wire, lightbulbs and fixtures and tools. Ensures that inventories are secured, organized, and maintained at optimal inventory levels to prevent delays in work. Prepares estimates of material, labor and equipment needs, submits purchase orders and procures goods as required Is available on-call and promptly and professionally responds to all requests for emergency repair service, including after-hours service calls Ensures adherence to all OSHA regulations and internal safety policies and procedures Oversees repair or replacement of domestic appliances such as electric stoves, overhead exhaust, and bathroom exhaust fans Performs additional duties as assigned Administrative Duties To manage effectively in a College and Union environment, the successful candidate must take time to learn the policies and procedures and expectations outlines in the Bard College Employee Handbook and Collective Bargaining Agreement, specifically as they related to conduct, training, record keeping, performance evaluation, and corrective action. Reviews and approves time off requests, time cards, prepares schedules for all assigned employees, and addresses any issues in an expedient way Ensures that employees are properly trained before performing maintenance and repairs Organizes equipment training and instructs staff in the use of all required tools and equipment. Ensures vehicles, equipment, and tools are safely used and comply with OSHA and ANSI regulations Works with architects, civil engineers, and designers or equipment and infrastructure capital projects, repairs, remodels, and renovations, including the review of submittals and plans Obtains the necessary permits, as needed Assists other department managers for the harmonious and expeditious completion of specific assignments

Requirements

Must have a minimum of 5 years of electrical maintenance related experience as an Electrical Manager, Facilities Manager, or other related fields
High school graduate or the equivalent is required
Must have a strong and in-dept knowledge of electrical systems including generators, transformers, and electrical panels
Strong mechanical and diagnostic skills are required
Should be experiences in managing projects in excess of $100,000 and possess the capability to oversee multiple jobs and projects simultaneously
Familiarity and understanding of site building codes
Must also possess a working knowledge of OSHA regulations and have the ability to interpret mechanical blueprints and specifications
Must have excellent communication, interpersonal and comprehension skills with the ability to work with all levels of management
Computer skills and experience with Microsoft Office programs including Excel and Word is highly desirable
Must have a valid NYS driver’s license
Requires normal vision range, hearing, the ability to see color and the ability to distinguish letters, numbers, and symbols
Requires frequent walking, climbing ladder, and stairs
Requires lifting, transporting, pushing, pulling, and maneuvering items weighing up to 25 pounds with or without assistance

Nice To Haves

A college degree or a Project Management certificate in a related field is preferred
Supervisory experience leading union trades workers and managing vendors is desirable

Responsibilities

managing the repair and maintenance of all electrical systems and equipment, campus elevators, and the repair & replacement of some domestic appliances
establishing and administering maintenance schedules and annual budgets
assisting in the identification and justification for necessary capital improvements
leading repair and maintenance efforts for all electrical systems and equipment
managing and supervising the maintenance, repair, and project work of the electrical trades staff as assigned
assigning work requests submitted into the work order system by students, faculty and staff
overseeing maintenance, testing, and repairs of facility electric systems and equipment, generators, and elevators
meeting with students, faculty, and staff about work order issues that were submitted to determine the best way to address the issues in the most effective and efficient way
managing union members and delegate day-to-day tasks to them
managing after hour emergency call-ins and assign these call-ins to employees
meeting with faculty, students, and staff about campus issues to determine the best way to address them
coordinating, directing, and schedule in-house installs within the B&G department and communicate with other trades to complete these installs. This also applies to any installs provided by outside contractors
checking that the work was done correctly and efficiently after installs are complete
working with other trade managers and union members to assist with receiving estimates for repair costs or estimates for new projects
obtaining quotes and bids from outside contractors, and review those quotes and bids to ensure that the work being outlined is beneficial and appropriate for the College
checking that the entire scope was completed per the contract once the work is complete
obtaining price quotes, create purchase requisitions and submit to Purchasing to order parts
providing budget numbers on all requisitions and check that the product or service is being charged to the correct budget account
providing invoices to purchasing when materials have arrived or service has been completed
managing spending on blanket orders created for different vendors
familiarization of tools and equipment used in the repair of electrical equipment in buildings and structures; the operating principles of those systems, standard electrical equations and work safety practices related to work
developing, assigning maintenance, and manages preventative maintenance schedules utilizing the campus work order system, to ensure that systems are running smoothly, efficiently, and in accordance to manufacture specifications
overseeing routine safety inspections on generators, elevators, etc. in equipment rooms and other mechanical areas
maintaining the inventory of all necessary supplies including conduit, fittings, wire, lightbulbs and fixtures and tools. Ensures that inventories are secured, organized, and maintained at optimal inventory levels to prevent delays in work
preparing estimates of material, labor and equipment needs, submits purchase orders and procures goods as required
being available on-call and promptly and professionally responds to all requests for emergency repair service, including after-hours service calls
ensuring adherence to all OSHA regulations and internal safety policies and procedures
overseeing repair or replacement of domestic appliances such as electric stoves, overhead exhaust, and bathroom exhaust fans
performing additional duties as assigned
learning the policies and procedures and expectations outlines in the Bard College Employee Handbook and Collective Bargaining Agreement, specifically as they related to conduct, training, record keeping, performance evaluation, and corrective action
reviewing and approving time off requests, time cards, prepares schedules for all assigned employees, and addresses any issues in an expedient way
ensuring that employees are properly trained before performing maintenance and repairs
organizing equipment training and instructs staff in the use of all required tools and equipment. Ensures vehicles, equipment, and tools are safely used and comply with OSHA and ANSI regulations
working with architects, civil engineers, and designers or equipment and infrastructure capital projects, repairs, remodels, and renovations, including the review of submittals and plans
obtaining the necessary permits, as needed
assisting other department managers for the harmonious and expeditious completion of specific assignments