ELC Administrative Assistant

TEMPLE BETH EL OF BOCA RATON•Boca Raton, FL

just now•Onsite

About The Position

Are you highly organized, detail-oriented, and passionate about supporting early childhood education? The Early Learning Center at Temple Beth El is seeking a warm, dependable, and proactive Administrative Assistant to support the daily operations of our preschool. This role is perfect for someone who thrives in a fast-paced environment, enjoys working with families and young children, and takes pride in keeping systems running smoothly behind the scenes. You’ll play a vital role in supporting staff, coordinating programs, managing enrollment, and ensuring our school community feels welcoming and well-organized. Availability for occasional evenings and weekends is required to support special events, Tot Shabbats, and staff meetings.

Requirements

Excellent organizational and multitasking skills, with the ability to manage competing priorities
Strong interpersonal skills and a friendly, professional demeanor when interacting with staff, families, and visitors
Detail-oriented with strong recordkeeping and data entry skills
Proficiency with standard office software (Microsoft Office, Google Workspace) and ability to learn new systems quickly
Ability to maintain confidentiality and handle sensitive information appropriately
Flexible, dependable, and able to work occasional nights and weekends to support special events and meetings
High school diploma or equivalent required
This position requires Level 2 background screening pursuant to Chapters 435 and 402, Florida Statutes, including fingerprinting and screening through the Florida Care Provider Background Screening Clearinghouse.
Employment is contingent upon successful Clearinghouse clearance.
Must successfully pass a pre-employment drug screening.
In compliance with Florida law, Temple Beth El participates in E-Verify and will provide the federal government with your Form I-9 information to confirm authorization to work in the United States.

Nice To Haves

associate’s degree or higher in education, administration, or related field preferred
Previous experience in an educational or preschool environment strongly preferred

Responsibilities

Staff the reception desk as needed, including breaks and late afternoons
Manage student registration and enrollment: process applications, collect required forms, and follow up with families
Maintain student files and incident report
Create and update classroom rosters for staff and room parents
Maintain calendars for the Director and Assistant Director, scheduling meetings, events, and appointments
Assist with attendance uploads, class lists, assessments, and VPK reimbursement submission
Process vendor invoices and track expenditures
Support petty cash, reimbursements, credit card reconciliation, and teacher budget tracking
Create printable calendars for program planning
Prepare and update PreK graduation materials annually, including diplomas, tickets, and programs
Assist with other duties as assigned by the Director