EHS Admin
About The Position
EHS Admin - West Hills, CA | Monday - Friday, 8:30 AM - 5:00 PM Pay range: $24.12 - $36.18 / hour Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation. Benefits information: We are proud to offer best-in-class benefits and programs to support employees and their families in living healthy, happy lives. Our pay and benefit plans have been designed to promote employee health in all respects – physical, financial, and developmental. Depending on whether it is a part-time or full-time position, some of the benefits offered may include: Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours Best-in-class well-being programs Annual, no-cost health assessment program Blueprint for Wellness® healthyMINDS mental health program Vacation and Health/Flex Time 6 Holidays plus 1 "MyDay" off FinFit financial coaching and services 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service Employee stock purchase plan Life and disability insurance, plus buy-up option Flexible Spending Accounts Annual incentive plans Matching gifts program Education assistance through MyQuest for Education Career advancement opportunities and so much more! Provides administrative support for the West Region EHS department. Coordinates activities between EHS and internal customers, develop and manage EHS Resources (SmartSheets, Sharepoint, EcoOnline, Projects), assist in gathering documentation and necessary data (Invoices, Consumption, Spend, etc…), help track and coordinate schedules to ensure regulatory reporting and fee payment deadlines are met.
Requirements
- Minimum 1-3 years of administrative experience
- High School Diploma or Equivalent
- Proficiency in Microsoft applications, specifically PowerPoint, Word, and Excel
- Ability to prioritize tasks and projects while working in a fast paced environment
- Excellent Communication Skills
- Excellent Organizational Skills
- Excellent Customer Service Skills
Nice To Haves
- Experience in Smartsheet, SharePoint preferred
Responsibilities
- Provides administrative support to the West Region EHS Team.
- Leads the development of templates, dashboards, documents, folders, and spreadsheets, tools, etc. and management of EHS resources in Smartsheet, SharePoint, EcoOnline, others as needed.
- Assist in maintaining ongoing EHS communications to the region using said EHS resources.
- Assist West Region EHS team in management of invoice and sustainability trackers.
- Assist in gathering documentation and necessary data from internal stakeholders and/or 3rd party to maintain invoice and sustainability trackers
- Maintain accurate, current, systematic and organized recordkeeping of all supporting documents for invoice and sustainability trackers.
- Assist in reviewing and processing EHS invoices, CAPEX documentation, and expense reports as needed.
- Take meeting minutes for safety committees, weekly EHS team calls, Strategic plan calls. Distribute minutes and help track action items and all communications to completion.
- Assist in supporting employee on-site clinics and other EHS events.
- Track emergency supplies and place orders as necessary to maintain adequate supplies.
- Liaison with operations (Lab, PS, Logistics, Corp, Facilities) to gather necessary data and to schedule routine meetings and communications to support ongoing cross function team EHS initiatives.
- Assist local EHS in distributing regulatory agency permits and posters upon receipt to ensure timely posting per regulations.
- Other administrative responsibilities and special projects to support EHS as needed.
Benefits
- Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
- Best-in-class well-being programs
- Annual, no-cost health assessment program
- Blueprint for Wellness® healthyMINDS mental health program
- Vacation and Health/Flex Time
- 6 Holidays plus 1 "MyDay" off
- FinFit financial coaching and services
- 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
- Employee stock purchase plan
- Life and disability insurance, plus buy-up option
- Flexible Spending Accounts
- Annual incentive plans
- Matching gifts program
- Education assistance through MyQuest for Education
- Career advancement opportunities and so much more!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
