Educator Development Grant Assistant

State of Maryland•Baltimore City, MD

7d•Hybrid

About The Position

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. The primary purpose of this position is to support the effective administration and oversight of grant programs focused on strengthening the educator pipeline. The Division of Educator Effectiveness manages a portfolio of grants that provide critical funding to local education agencies, institutions of higher education, nonprofit organizations, and unions to advance the recruitment, preparation, development, and retention of high-quality educators. The Grant Assistant plays a key operational role in ensuring the successful implementation of these initiatives. This includes supporting all phases of grant management within the Educator Preparation and Development Branch, such as assisting with application review processes, maintaining accurate and organized grant documentation, tracking deliverables and timelines, and supporting compliance with state and federal requirements. The position is also responsible for assisting with the processing and monitoring of grant funds, helping to ensure timely reimbursements and proper fiscal accountability.

Requirements

A Bachelor’s degree from an accredited college or university.
Two years of administrative or teaching experience in an education program.
One year of experience with grant management of an education program.

Nice To Haves

Experience of administrative oversight of grant programs within Maryland state agencies, school system central offices, or Maryland-approved educator preparation programs
Experience with fiscal & financial management
Experience processing/reviewing invoices
Experience with Data Management and analytics
Microsoft Office Specialist: Associate certification for Excel and/or Word

Responsibilities

Assist in the administration and implementation of grant programs.
Support the grant application process, including organizing submissions, tracking deadlines, and assisting with application reviews.
Maintain accurate and comprehensive grant files.
Monitor reporting requirements to ensure compliance with state and federal guidelines.
Assist with monitoring activities, including reviewing progress reports and supporting site visits or virtual check-ins.
Respond to inquiries from grantees and stakeholders.
Provide guidance on grant requirements, processes, and timelines.
Provide technical assistance and training to potential and existing grantees.
Track grant expenditures and support fiscal monitoring activities.
Assist with processing of grant payments and reimbursements.