Educational Support Specialist V - 226 Days (2025-2026)

Keller ISD•Keller, TX

19h•Onsite

About The Position

Under the direction of the assigned supervisor, this position provides comprehensive administrative support to ensure the efficient and effective operation of the Special Education Department. The role handles routine Special Education inquiries and delivers responsive, knowledgeable assistance to staff, parents, and external partners. Responsibilities include receiving, processing, and maintaining department files and records in accordance with district standards and compliance requirements. The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description. Model KISD core organizational beliefs and values; perform duties effectively and efficiently for the purpose of supporting and contributing to high student achievement. Provide program support and service delivery; communicate effectively within and across teams and participate in cross-functional work groups. Maintain a commitment to the District mission; model District expectations through personal leadership and actively support the efforts of others to achieve District goals.

Requirements

High School Diploma or equivalent
Three (3) years of successful clerical experience
Knowledge of school district organization, operations, and administrative policies
Ability to read and comprehend instructions, correspondence, and memos
Ability to follow verbal and written instructions
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Ability to multitask numerous complex administrative activities

Nice To Haves

Associate degree (preferred)

Responsibilities

Provide administrative and secretarial support to the assigned supervisors.
Schedule meetings, trainings, and conference rooms; prepare agendas and materials as requested.
Attend meetings as assigned for the purpose of collecting information necessary for departmental operations.
Maintain accurate physical and electronic Special Education records, documents, and files to ensure compliance with state and federal requirements.
Respond to routine Special Education inquiries and route questions to appropriate staff members.
Maintain calendars for assigned special education leaders, including appointments, deadlines, and compliance-related timelines.
Monitor and maintain inventory of departmental supplies, testing materials, assistive technology equipment, and instructional resources; process orders as needed.
Perform routine bookkeeping tasks and maintain Special Education budget, grant, and expenditure records.
Prepare, process, and track purchase orders, contracts, and payment authorizations in accordance with district financial procedures.
Assist with the development, monitoring, and maintenance of annual departmental budgets and grant budgets aligned to Special Education programs and services.
Balance and reconcile budgets for Special Education.
Perform cost accounting, financial reconciliation, and documentation
Obtain, secure, and process contracts related to Special Education to service providers and contracted support staff.
Assist with onboarding new vendors, including completion of district-required forms and setup procedures.
Maintain contract files, service agreements, and required vendor documentation.
Serve as a liaison between the Special Education Department, vendors, and district finance personnel to ensure timely payment and contract compliance.
Prepare correspondence, memo forms, and reports according to district standards and timelines.
Receive, prioritize, and distribute incoming mail, documents, and requests; prepare outgoing mail and communication.
Compile, maintain, and secure all required physical and electronic records in accordance with federal IDEA guidelines and district retention policies.
Maintain confidentiality of student information in strict accordance with FERPA and IDEA regulations.
Participate in professional development opportunities to enhance job skills and stay current with district procedures and compliance expectations.
Ensure that practices align with district policies, operating procedures, and legal requirements, including federal and state Special Education regulations.
Follow the Professional Code of Ethics and Standard Practices for Texas Educators as applicable to all district employees.
Follow district safety protocols and emergency procedures.
Perform other duties as assigned to support the efficient and compliant operation of the Special Education Department.