Educational Program Assistant | Administrative Surgery | Days

UF Health • Jacksonville, FL

4d

About The Position

The Education Program Assistant for the Department of Surgery reports directly to the GME Program Administrator. Using
independent judgment and initiative, provides direct support for the residency program administrator including alumni and
continuing medical education. Applies organizational skills to perform a variety of secretarial duties. Prioritizes heavy work
volume in a fast paced environment, handling difficult or critical situations.

Requirements

• 5 years - Administrative office support, in a medical office or medical related facility - required
• A combination of education and relevant work experience - required
• Knowledge of electronic medical records and database managements specifically related to anesthesiology e.g. Centricity for the dept. of Anesthesiology ONLY.) - required
• 5 years - Administrative office support, in a healthcare setting - required
• Education Associates required

Responsibilities

• Assists with resident personnel actions including new appointments, reappointments, and courtesy appointments in compliance with University policy. Assists with all aspects of Resident Terminations and Clearance and appropriate summative final letters of performance.
• Responsible for data reports (statistical and financial) as required (AAMC, COTH, ACGME, Certifying Specialty Board and other regulatory agency reports.
• Serves as liaison between Program and its Residents and Office of Educational Affairs, providing support and information as needed. Responsible for the maintenance of alumni data, including personnel files and verification of credentials
• Disseminate M&M Case Conference and Grand Rounds information. Comply with CME regulations regarding M&M Case Conference. Assists with the implementation and electronic maintenance (UF Server) of all Policies and Procedures, including those generated from the Program, the Institution and the Graduate Medical Education Committee (GMEC).
• Responsible for all data management functions in support of the University (e.g. Centricity, Physician Portal if applicable) and ACGME requirements. Maintains external regulatory reports, data and rosters as applicable within established timeframes (AMA FREIDA, ACGME Web Ads, GME Track, etc
• Arranges travel for residents and ensures timely submission of expenses to the University.
• Assists with the coordination and documentation of all meetings concerning the Residency Program.
• Assists with coordination and dissemination of resident rotation schedules and maintains responsibility for entry of call schedules into all required systems (i.e. EMR system, department files, etc)
• Support designated department faculty with a wide range of medical secretarial duties

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees