Educational Administrative Assistant

Arlington Public Schools • Arlington, VA

389d

About The Position

The Educational Administrative Assistant at Arlington Public Schools is responsible for providing comprehensive administrative support to a mid-level non-school based administrator. This role is essential for ensuring the smooth operation of the office and supporting the instructional program at Washington-Liberty High School. The position involves a variety of clerical and administrative tasks, including managing correspondence, scheduling, and maintaining records, as well as assisting with financial and budgetary tasks.

Requirements

• High school diploma or GED required.
• Some college coursework in business management preferred.
• Thorough knowledge of business office procedures and practices.
• Knowledge of computer programs utilized at APS (e.g., STARS/ORACLE).
• Good knowledge of MS Word, Excel, and Access.
• Ability to communicate clearly and concisely, both orally and in writing.
• Good organizational skills and ability to interact positively with colleagues and the public.

Nice To Haves

• Experience in an education or education-related setting is preferred.

Responsibilities

• Serve as administrative assistant to a mid-level non-school based administrator.
• Relieve supervisor of routine administrative tasks to ensure smooth operations.
• Plan, initiate, and complete clerical and administrative support activities.
• Maintain control records on incoming correspondence and action documents.
• Manage supervisor's calendar and make meeting/travel arrangements.
• Screen supervisor's telephone calls and mail, responding to those that can be handled at the clerical level.
• Format and type confidential and general correspondence, reports, and statistical data.
• Gather, prepare, and distribute training and instructional materials.
• Procure supplies and materials for staff members using STARS.
• Prepare and process bids for instructional supplies and equipment.
• Provide clerical support to psychologists and school social workers.
• Serve as receptionist, responding to inquiries and directing visitors.
• Perform office-related financial, accounting, and budgetary tasks.
• Maintain time and attendance records and process leave requests.
• Utilize data management techniques to enter, edit, print, and file data.

Benefits

• Full-time position with a salary range of $48.9K - $62K per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED