Education Program Assistant 2 (Internal Employment Opportunity)

Oregon State University-posted 26 days ago
$22 - $33/Yr
Full-time • Entry Level
Hybrid • Corvallis, OR
1,001-5,000 employees
Educational Services
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This is an Internal Employment Opportunity. This recruitment will be used to fill one full-time Education Program Assistant 2 position for the Division of Extension and Engagement's Extension Lane County Office at Oregon State University (OSU). This Education Program Assistant 2 (EPA2) position is based at the Oregon State University Division of Extension and Engagement's (division) Extension Service Lane County Office and will serve Lane County. This 4-H EPA2 is a member of the regional and statewide team of the OSU Extension 4-H Youth Development Program. This EPA2 is a team member of the regional and statewide team of the OSU Extension 4-H Youth Development Program. This 4-H EPA2 works as a team member to plan and conduct activities that bring 4-H youth development to the community. This position has regular contact with the public to promote awareness and interest in 4-H programs, and engage the public as volunteers, participants, and partners. The 4-H EPA2 position collaborates with, and supports the efforts of, the 4-H faculty (academic and professional) and program staff. This includes organizing and/or supporting specific 4-H events and training programs, providing office assistance to clientele, maintaining records and documentation (both physical and digital) of clubs, leaders and members involved in the 4-H program in Lane County, assisting with recruitment, maintaining and carrying out the 4-H program and other Extension programs as needed This 4-H EPA2 will provide excellent and empathetic customer service to a broad and diverse audience when assisting the public by answering programmatic questions via phone, in-person, email, and by mail. This individual will also assist the managing 4-H faculty member with the development of culturally inclusive and socially cognizant marketing and promotional materials that ensure communication to a broad and diverse audience. This individual will work with the managing faculty member to design, develop, maintain and/or carry out educational programming and outreach activities to serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with civil rights and language/visual regulations. The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources. This position requires driving/traveling throughout Lane County. About Lane: Lane County is one of 36 counties in Oregon and is one of two counties that extend from the Pacific Ocean to the Cascades. A portion of the Umpqua National Forest and portions of the Willamette, McKenzie, and Siuslaw rivers run through Lane County. With a population of nearly 383,000 people from 12 cities, Lane County is the fourth-most populous county in Oregon. The OSU Extension Lane County employees and trained volunteers work alongside local partners to provide educational workshops, activities, and services tailored to the unique industries, natural resources and people in their communities. Oregon State University's land grant mission drives us to connect research and share research-based education to improve economic vitality and promote personal and environmental health. About Extension 4-H Youth Development (4-H) Program: The Division of Extension and Engagement's 4-H Youth Development Program provides young people with intentional, high-quality learning experiences that promote positive interactions with adults and peers, sustained and active participation across time, and opportunities to make meaningful contributions to the world around them. This mission is accomplished through the work of volunteers, youth, community members, and professionals who organize and conduct learning experiences in club, group, community, and family settings. Programs are implemented in a manner that is consistent with the best practices in the field of youth development and respectful of local norms and culture. 4-H academic and professional faculty teach, develop materials, coordinate digital outreach activities and provide administrative oversight to a broad array of programs through out-of-school, after-school, in-school, and camping programming. This position oversees all 4-H programming and provides lead work for volunteers with expertise in project areas (e.g., health, outdoor adventures, livestock, shooting sports, leadership, civic engagement, and robotics). Some 4-H experiences involve travel and overnight accommodations. 4-H faculty (academic and professional) and staff are required to assure compliance with Federal and State regulations related to youth protection, fund-raising, taxation, and the nonprofit status of 4-H and affiliated organizations. About the division: The Division of Extension and Engagement (division) is core to Oregon State University's mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division website. Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: Top 1.4% university in the world More research funding than all public universities in Oregon combined 1 of 3 land, sea, space and sun grant universities in the U.S. 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties 7 cultural resource centers that offer education, celebration and belonging for everyone 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates 35k+ students including more than 2.3k international students and 10k students of color 217k+ alumni worldwide For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. Free confidential mental health and emotional support services, and counseling resources. Retirement savings paid by the university. A generous paid leave package, including holidays, vacation and sick leave. Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

  • Provide leadership in coordination with the managing 4-H faculty member to determine community needs and plan non-credit educational opportunities that meet the needs of clientele.
  • Provide educational support for 4-H volunteers as needed to implement club based, project based, and special interest programs. Collaborate with 4-H faculty on volunteer recognition activities.
  • Develop and deliver pre-approved non-credit curricula to 4-H youth, demonstrating the 4-H model that involves youth as partners in the learning process.
  • Independently provide pre-approved non-credit curriculum and programs to all populations in an inclusive and culturally responsible manner.
  • Work in conjunction with faculty to develop collaborative community partnerships.
  • Promote and facilitate youth governance and leadership. Encourage and facilitate club involvement in, and leadership for, meaningful community service.
  • Work with regional 4-H team and volunteers to organize and offer county-wide and regional 4-H events for youth and adults, including subject matter clinics, day and overnight camps, field trips, etc.
  • Serve as an effective team member working closely and in collaboration with the 4-H faculty member, clients, organizations, and with others in the OSU Extension Lane County office in the development, delivery, evaluation and reporting of Extension youth programs, initiating program changes as needed.
  • Independently develop written materials and/or activities to supplement curriculum. Conduct educational presentations at fairs and community events. Provide classroom instruction and management practices, as necessary.
  • Develop and deliver culturally inclusive and socially cognizant materials that ensure communication to a broad and diverse audience.
  • Organize and conduct workshops, contests, and committee meetings related to the 4-H Youth Development programs and camps.
  • Recruit and transport youth to regional, state, and national camps (Summer Conference, HDLR, etc.).
  • Develop and document new and alternative methods of reaching newer audiences that have various identities, backgrounds and communication styles.
  • Travel/driving is required to deliver educational programing and services throughout Lane County.
  • Provide excellent and empathetic customer service to a broad and diverse audience when assisting the public by answering programmatic questions via phone, in-person, e-mail and by mail, ensuring effective communication between the public and Extension.
  • Supply educational materials as needed.
  • Make decisions and recommend actions in collaboration with 4-H faculty member while working with volunteers. Coordinate the recruitment and selection of speakers, volunteers and judges for 4-H events, after-school programs, day camps, field days and fairs.
  • Schedule staff and volunteers to provide coverage at educational programs and events.
  • Assist and support the operation of the 4-H program as well as developing a plan of work addressing educational gaps and evaluating the quality and impact of educational programs available to audiences as appropriate.
  • Establish and maintain effective relationships with other youth development professionals and keep current on positive youth development efforts in the community and in the statewide 4-H Program.
  • Complete the division's civil rights training session(s) and coordinate the completion by volunteers.
  • Market 4-H and communicate information about 4-H (and other) programs and activities via telephone, news media, personal contacts, correspondence, website, social media, and through the development of marketing/promotional materials.
  • Develop and maintain educational content for displays and exhibits.
  • Follow OSU and division brand guidelines, digital publishing standards and digital contact management data integrity practices for programmatic communications, marketing and engagement.
  • Perform responsibilities as they relate to OSU relationship with County 4-H Association:
  • Coordinate with managing faculty to ensure that County 4-H Association agreements are on file and followed;
  • Follow OSU financial policies, standards, rules, procedures, and best practices and the County 4-H Association agreement;
  • Refer to the 4-H procedures handbook for working with the County 4-H Association.
  • Recruit potential broad and diverse 4-H volunteers (leaders) and manage volunteer application and screening processes.
  • Review applications for scholarships and awards. Interpret and explain rules and policies to community members.
  • In partnership with 4-H faculty, identify program needs, monitor program plans, and write summary reports. Advise officials and public on program applicability and monitor program reporting requirements.
  • Manage criminal history check renewal process and monitor program reporting compliance requirements including the Youth Program Registry.
  • Mentor new volunteers. Assist them to adopt program delivery techniques that align with 4-H positive youth development goals.
  • Interpret and explain rules, procedures, and policies to community members.
  • Ensure compliance with state and federal regulations/rules.
  • Assist the managing 4-H faculty member with the gathering and reporting of appropriate civil rights data from educational programming and outreach activities for the division's internal civil rights review.
  • Provide timely and complete reports of activities. Work with 4-H faculty to evaluate effectiveness and impact of 4-H programs.
  • Assign, plan and review work of volunteers, who have various identities, backgrounds, and communication styles and expectations
  • Assist the managing 4-H faculty with creating inclusive environments that make space for a range of learner needs and provide reasonable accommodations.
  • Keep accurate records and provide necessary reports on time as appropriate or deemed necessary to document program effectiveness.
  • Use digital project management, work production and collaboration tools for efficient internal work.
  • Utilize technology as a tool to increase the reach and impact of program delivery on constituents, including participating with Ask Extension and using the division's customer relationship management system.
  • Attend in-service and professional development training programs to improve technical skills and increase knowledge of Extension methods, youth development education, volunteer development, working with broad and diverse audiences, and other topics needed for program effectiveness.
  • Attend 4-H staff meetings and training required for the position, including opportunities to build basic knowledge and consistent skills to use digital communications, marketing and engagement technologies relevant to position duties.
  • Develop, update, and provide 4-H educational materials, program information and outreach activities using digital communication and engagement tools and systems such as the Extension website and social media.
  • Contribute to and prepare program related reports and publications using methods to reach an audience from broad and diverse backgrounds and cultural identities.
  • Perform other duties as assigned.
  • Associate's Degree and three years of work experience (paid or volunteer) supporting community programs that serve children, youth or adults OR Bachelor's Degree and one year of work experience (paid or volunteer) one year of which must be working in youth development programs, adult education, teaching, program delivery or related functions OR Five years experience in a field related to the duties of the position AND a high school diploma or equivalent.
  • AND Demonstrated oral and written communication skills.
  • Demonstrated skill to work with diverse audiences.
  • Demonstrated skill to use computers for word processing, data management, and communications.
  • Excellent interpersonal skills and ability to communicate with a broad and diverse audience.
  • Experience (paid or volunteer) delivering and/or supporting educational programs.
  • Experience working with youth and volunteers.
  • Experience using computer applications such as or similar to Microsoft Office.
  • A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.
  • General knowledge and ability to use computers, including proficiency with information technology, professional office software and collaborative work platforms.
  • Ability to work as a team member with other professionals and community members.
  • Ability to successfully engage with broad and diverse populations in a culturally responsible manner.
  • Ability to handle stressful situations calmly.
  • Ability to work independently with minimal supervision.
  • Ability to handle multiple, detail-oriented tasks with frequent interruptions.
  • Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment.
  • This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
  • This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
  • Experience with Extension and/or Extension 4-H Youth Development.
  • Experience volunteering, coordinating or managing volunteers.
  • Ability to incorporate use of web, social media, newsletter or other digital technologies in program development or outreach activities to achieve goals.
  • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
  • Free confidential mental health and emotional support services, and counseling resources.
  • Retirement savings paid by the university.
  • A generous paid leave package, including holidays, vacation and sick leave.
  • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
  • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
  • Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
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