Education Department Manager

SFJAZZ•San Francisco, CA

6d•Onsite

About The Position

SFJAZZ is looking for a passionate educator and music lover to oversee the day-to-day Education department operations. This role works closely with the Director, Education and CE to ensure the department runs smoothly, integrating across all SFJAZZ departments and ensuring accountability and efficiency. As a critical anchor for the team, the Education Department Manager oversees event scheduling and project management, accounts payable and receivable, contracts and other document tracking. The Education Department Manager is also responsible for oversight of SFJAZZ’s School Programs, which includes liaising with school district officials, management and training of the On-Call Teaching Artists, and data reporting critical to the organization’s fundraising and evaluation goals.

Requirements

Must be able to multitask, be thoroughly organized, detail- oriented and deadline driven
Excellent computer skills needed; must be able to work independently and with limited input
Excellent written and verbal communication skills
Excellent project-management, organizational and time management skills
Positive outlook with problem solving skills
Strong knowledge of M S Office 360, Asana, and Artif a x
Experience using Tessitura (or commensurate knowledge of a similar database)
Detail-oriented, excellent proofreading skills
Ability to write a professional and clear email to a variety of clients
Non-profit and/or Performing Arts background
Minimum of 5 years, including administrative management experience

Nice To Haves

Ability to read music a plus but not necessary
Basic music and music industry literacy a plus
Multilingual or bilingual ( Spanish-English ) a plus

Responsibilities

Accomplishes SFJAZZ Education department objectives and oversees completion of key deliverables to all stakeholders
Manages and track s all department contracting, invoices , payments and scheduling
Processes and tracks all artist contracts
Manages a ll department event bookings and facilitate s event allocations using Artifax software
Oversees School Programs staff by recruiting, selecting and training new employees , and developing personal growth opportunities
Steward s and maintain s relationships with external partners, including school district officials
Supports the Director in budget creation, oversite and reforecasting
Project manage s all department events, including contracts, payments, pre and post communication, survey analys es and logistics with other key stakeholders (cross-functional)
Manages internal department c alendar and all cross-functional meetings using Asana and calendaring soft ware
Coordinates, submits and tracks all department marketing requests using Asana
Represents the department at weekly interdepartmental meetings
Maintains and submits statistical data to Devo and Finance teams
Coordinates scheduling of monthly department Newsletter in Asana
Takes meeting notes, following up on action items and calendaring as needed
Oversees d epartmental surveys and document management
Updates department contact lists regularly usin g Tessitura and Excel Docs
Maintains mailing lists and class lists using Tessitura software
Proofreads marketing and website materials
Maintain s guest lists for department events w ith support from the Box Office team
Coordinates department offsite meetings, PDs, workshops and staff retreats
Provides c ross-departmental support for On Sale events , Gala (Tessitura interface, cross-functional)
Assists at department events as needed (both on and off-site)
Other duties as assigned