Education Coordinator (PT 20 Hrs A Week)

Jefferson Health Plans • Philadelphia, PA

1d

About The Position

The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative, non-clinical functions pertaining to development, planning, and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents, fellows, medical students, and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation, ERAS and NRMP databases for residency recruitment, and New Innovations for ACGME requirements, and IRIS cost reports.

Requirements

• Intermediate Knowledge of Graduate Medical Education residency program coordination process
• Intermediate knowledge of ACGME Accreditation requirements.
• Good communication and interpersonal skills.
• Excellent problem-solving skills.
• Excellent organizational and administrative abilities.
• Complete familiarity with computers and database management required.
• Bachelor’s Degree required, preferably Health administration, education, or business.
• In lieu of Bachelor’s degree, years of GME experience will be considered.
• Two years (or under) experience as a residency program coordinator or similar function within a Graduate/Undergraduate Education facility, including working knowledge of specialized software and program accreditation requirements.

Responsibilities

• Works with Program Directors and Associate Program Directors in the development, planning, and governance of educational programs and oversight of students and residents in program.
• Develop in-depth knowledge of ACGME and Program Requirements, Common Requirements as well as specialty specific requirements, including policies and procedures.
• Responsible for ACGME documentation and Annual Data Systems (WedAds), resident and faculty rosters, milestones, surveys, and Annual Program Evaluations
• Manage annual recruitment process for educational programs through ERAS system, NRMP ranking System, and recruitment at Residency Fairs.
• Initial contact to all residency applicants, coordination/participation in residency interview process.
• Responsible for all Residency/Fellowship Events: Orientation, Graduation, Wellness, Retreats, recruitment events, welcome events. Will develop resident handbooks, graduation commencement books, annual awards, and coordination of event venues.
• Manage and coordinate all activities related to Program Evaluation Committee, Clinical Competency Committee, and Annual Program Evaluations and other Residency Committees as needed.
• Develop and manage residency budget
• Directs all administrative functions pertaining to residents, fellows, and outside rotators.
• Manages all residents, fellows, medical students, and resident rotators for compliance with HR/ACGME requirements (LOAs, step increases, promotions, terminations, transfers).
• Management/oversight of various software systems for programs: New Innovations, ACGME (WebAds), GMETrack; FREIDA, ERAS (Electronic Resident Application System) Recruitment system; Thalamus, NRMP system
• Administers ACGME/CODA/CPME site visits for program and serves as required site visit participant.
• Knowledge of licensing process, visas, an ECFMG requirements
• Liaison for Finance office for Medicare Cost Report.
• Other duties as assigned.

Benefits

• Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
• Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
• All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

What This Job Offers

• Job Type: Part-time
• Number of Employees: 501-1,000 employees