Education Coordinator (PT 20 Hrs A Week)
Jefferson Health Plans•Philadelphia, PA
3d
About The Position
The program coordinator is a key member of the Residency Program Leadership Team and works collaboratively with Program Director and Associate Program Directors for all administrative, non-clinical functions pertaining to development, planning, and governance of residency/fellowship educational programs. Coordinators require in-depth knowledge of ACGME program requirements and interpret and apply these requirements to the program. They administratively manage all residents, fellows, medical students, and rotators for Program/ACGME/Institutional compliance. Develop and manage program budget. Provide implementation/oversight of specialized software systems for accreditation, ERAS and NRMP databases for residency recruitment, and New Innovations for ACGME requirements, and IRIS cost reports.
Requirements
- Intermediate Knowledge of Graduate Medical Education residency program coordination process
- Intermediate knowledge of ACGME Accreditation requirements.
- Good communication and interpersonal skills.
- Excellent problem-solving skills.
- Excellent organizational and administrative abilities.
- Complete familiarity with computers and database management required.
- Bachelor’s Degree required, preferably Health administration, education, or business.
- In lieu of Bachelor’s degree, years of GME experience will be considered.
- Two years (or under) experience as a residency program coordinator or similar function within a Graduate/Undergraduate Education facility, including working knowledge of specialized software and program accreditation requirements.
Responsibilities
- Works with Program Directors and Associate Program Directors in the development, planning, and governance of educational programs and oversight of students and residents in program.
- Develop in-depth knowledge of ACGME and Program Requirements, Common Requirements as well as specialty specific requirements, including policies and procedures.
- Responsible for ACGME documentation and Annual Data Systems (WedAds), resident and faculty rosters, milestones, surveys, and Annual Program Evaluations
- Manage annual recruitment process for educational programs through ERAS system, NRMP ranking System, and recruitment at Residency Fairs.
- Initial contact to all residency applicants, coordination/participation in residency interview process.
- Responsible for all Residency/Fellowship Events: Orientation, Graduation, Wellness, Retreats, recruitment events, welcome events. Will develop resident handbooks, graduation commencement books, annual awards, and coordination of event venues.
- Manage and coordinate all activities related to Program Evaluation Committee, Clinical Competency Committee, and Annual Program Evaluations and other Residency Committees as needed.
- Develop and manage residency budget
- Directs all administrative functions pertaining to residents, fellows, and outside rotators.
- Manages all residents, fellows, medical students, and resident rotators for compliance with HR/ACGME requirements (LOAs, step increases, promotions, terminations, transfers).
- Management/oversight of various software systems for programs: New Innovations, ACGME (WebAds), GMETrack; FREIDA, ERAS (Electronic Resident Application System) Recruitment system; Thalamus, NRMP system
- Administers ACGME/CODA/CPME site visits for program and serves as required site visit participant.
- Knowledge of licensing process, visas, an ECFMG requirements
- Liaison for Finance office for Medicare Cost Report.
- Other duties as assigned.
Benefits
- Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts.
- Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
- All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.
