Education Center Administrative Assistant/Receptionist

The Black Car Fund • Long Island City, NY

391d • $62,400 - $62,400

About The Position

The Administrative Assistant/Receptionist at The Black Car Fund will support the Director of Education by performing various administrative and clerical tasks at the Driver Education Center in Long Island City, NY. This part-time role is essential for managing the center's administrative activities and ensuring smooth operations while upholding the organization's mission and values.

Requirements

• A minimum of 2 years prior experience as an Administrative Assistant, Secretary, Front Desk, or Executive Assistant
• Proven experience in the field
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers, copiers, and fax machines
• Proficiency in MS Word, MS Excel, MS PowerPoint, and Outlook
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Nice To Haves

• Ability to speak and translate Spanish
• Previous experience as a secretary or Executive Administrative Assistant

Responsibilities

• Assist the Director of Education with daily office tasks
• Manage the Education Center's general administrative activities
• Make travel and meeting arrangements
• Prepare reports and maintain appropriate filing systems
• Answer and direct phone calls
• Check in class attendees and direct them to their classroom
• Plan meetings and take detailed notes
• Write and distribute email correspondence, memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Maintain a filing system
• Update and maintain office/Center's policies and procedures as directed
• Maintain supplies and submit requests to the proper personnel
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients/company partners
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Manage training course and benefit material inventory
• Ensure that facility matters are stocked and clean, and report issues promptly
• Escalate issues such as IT and facility needs to the proper personnel

Benefits

• Sick days
• Pre-tax Transit Benefit
• $2500 Signing Bonus

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED