Education Admin. Coordinator - Research Center for Tuberculosis - Limited Tenure

Mayo Clinic • Rochester, MN

9h

About The Position

Works independently to coordinate assigned processes/programs; e.g. appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support. Serves as a resource and interprets respective department specific policies and procedures to achieve the work. Must be able to handle many activities and challenges simultaneously, with minimal direction. Must use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems. Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.). Has working knowledge of accreditation requirements specific to the school. Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic. Qualifications High School diploma and five years of successful administrative assistant, business or education related experience OR Associate's degree and 3 years administrative assistant, business or education related experience OR Bachelor's degree and 1 year administrative assistant, business or education related experience. Some leadership experience is preferred. Work experience in academic medical education is preferred. Must possess excellent verbal communication skills; e.g., phone etiquette, presentations, customer service. Must possess excellent written communication skills; e.g., professional correspondence, minutes, announcements. Must be proficient with computer software and office equipment; e.g., Microsoft Office, database, phone system, duplicating equipment, and other job-specific technology. Must maintain strict confidentiality of information and must exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. Must be adaptable and flexible in a changing work environment that requires upgrading of skills. Familiarity with medical licensure and visa categories is preferred (if applicable). This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Requirements

• High School diploma and five years of successful administrative assistant, business or education related experience OR Associate's degree and 3 years administrative assistant, business or education related experience OR Bachelor's degree and 1 year administrative assistant, business or education related experience
• Must possess excellent verbal communication skills; e.g., phone etiquette, presentations, customer service
• Must possess excellent written communication skills; e.g., professional correspondence, minutes, announcements
• Must be proficient with computer software and office equipment; e.g., Microsoft Office, database, phone system, duplicating equipment, and other job-specific technology
• Must maintain strict confidentiality of information and must exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility
• Must be adaptable and flexible in a changing work environment that requires upgrading of skills

Nice To Haves

• Some leadership experience is preferred
• Work experience in academic medical education is preferred
• Familiarity with medical licensure and visa categories is preferred (if applicable)

Responsibilities

• coordinate assigned processes/programs; e.g. appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support
• Serves as a resource and interprets respective department specific policies and procedures to achieve the work
• handle many activities and challenges simultaneously, with minimal direction
• facilitating questions, phone calls, meeting scheduling, and other assignments
• Serves as a resource and/or trainer for applicable technology systems
• Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.)
• Has working knowledge of accreditation requirements specific to the school
• Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED