Education Abroad Coordinator

University of Tulsa Portal•Tulsa, OK

About The Position

TU seeks an Education Abroad Coordinator to assist students throughout the study abroad process, including advising sessions, assistance with securing travel visas, and pre-departure orientations; Manage Terra Dotta application database and the database of approved courses; Make regular updates to Terra Dotta to reflect changes to programs, terms, or application elements; Research and identify curricular matches between TU and current and potential partner programs and institutions; Assist students in complying with registration and academic credit transfer requirements; Manage CGE Education Abroad outreach events; Manage designated budgets for all special events; Manage the CGE website and serve as liaison with TU web designers; Conduct an annual review of study abroad processes; Liaise with partner universities to promote TU and recruit exchange students; Manage exchange students’ nomination and application process; Maintain data on the exchange student program and balance numbers; Represent the CGE at campus, community, and national meetings; Provide accurate reporting regarding programs, activities, and student advising. The Education Abroad Coordinator for the Center for Global Engagement will have the responsibility for advising study abroad students during planning, in-country and after their program abroad, liaising with campus offices and partners abroad, managing the CGE Study Abroad databases such as TDS and course approval database and managing the CGE events, marketing, outreach, and website. This position reports to the Director of the CGE .

Requirements

Master’s degree in Education or Business Administration
18 months of experience at the college or university level assisting with international education and/or study abroad programs
Experience with Terra Dotta database management
Experience processing credit or credit transfers (domestic or international) at the college level

Nice To Haves

Second language ability preferred

Responsibilities

Conducts individual advising sessions for students planning to study abroad
Articulates and maintains policies to assure academic quality, safety, financial control, and efficient administration
Responds appropriately to the needs of the students, parents, staff, and faculty as they relate to study abroad issues
Provides documentation required for assigned advisees to obtain necessary visas for study abroad
Manages the design and delivery of study abroad information sessions
Advertises and advises for CGE’s and other Study Abroad scholarships
Delivers pre-departure orientations
Assists students in complying with registration and academic credit transfer requirements
Communicate with partners and providers to resolve student issues pre-departure, during the program abroad, or upon return
Manages the database of approved courses
Researches and identifies curricular matches between TU and current and potential partner programs and institutions
Prepares data and supports documentation for matching TU and partner program courses
Works with college/departments to get courses approved and transferred for specific students
Assists students in complying with registration and academic credit transfer requirements
Manage the CGE website, including design and regular updates. Serve as liaison with TU web designer
Manages the processes for advising for study abroad to best ensure coordination with databases and website; conduct an annual review of study abroad processes
Make regular updates to Terra Dotta to reflect change or programs, terms, application elements
Coordinates all aspects of the annual study abroad fairs and photo contests
Designs and coordinate pre-departure orientation sessions
Develops and manage re-entry programs for students returning from studying abroad
Coordinates bi-annual Graduation Sash Ceremony
Manages designated budget for all special events
Produces Education Abroad publications, including study abroad handbook, advising guides, and CGE brochures
Develops promotional materials to assist in-class visits and other TU campus events, including Tulsa Time, Preview TU, Freshmen Orientation, etc
Tracks participation of TU students in CGE activities and events
Manages peer advising program involving returning students from study abroad. Recruit participants from returning study abroad participants
Develops training programs for peer advisors to familiarize students with activities in the CGE and promote their inter-cultural development. Supervise peer advisors
Assists with responding to emergencies involving students abroad
Represents the CGE at campus, community, and national meetings as requested
Provides accurate reporting regarding programs, activities, and student advising
Keeps data on student participation on different points of the process
Answers national surveys on education abroad participation
Coordinates the logistics of campus visits from program providers and partner institutions
Performs other duties as needed/assigned
Assist with occasional special projects which may include short-term programs, JumpStartTU, ISSS orientations, etc