Editorial Coordinator

AAAS•Washington, DC

45d•$48,000•Remote

About The Position

In AAAS's gold open access journal Science Advances, Editorial Coordinators (ECs) play a wide range of critical roles in the processing of the individual manuscripts that comprise the journal each week. ECs work collaboratively with a team of Senior Editorial Coordinators, Editorial Associates, and Editorial Managers to process manuscripts from submission to end publication, serving as points of contact and problem-solvers for internal editorial and production staff as well external editors, authors, and reviewers. To achieve their goal of maintaining rapid, high-quality processing of manuscripts, ECs interact with external authors, editors, and reviewers on a daily basis by answering questions, assisting with the peer review process, and ensuring quality of final galley proofs. They also communicate and coordinate with internal staff and vendors to identify and help address problems so that manuscripts move smoothly through the review and production system according to institutional standards and guidelines. ECs are responsible for managing submissions for 6-8 Deputy Editor groups. Help us ignite the next era of science.

Requirements

A minimum of 1-2 years of experience working in a professional setting
A bachelor's degree in English or a science-related discipline is preferred. Recent college graduates also considered.
Experience with project management and ability to meet deadlines
Strong written and verbal communication skills
Strong organization, multitasking, time management, and conflict resolution skills needed for juggling many diverse tasks
Strong skills in identifying, communicating, and addressing issues
Ability to work both independently and collaboratively
Eagerness for developing new knowledge and skills related to job duties
Strong working knowledge of MS Office and Adobe software
Ability to adapt to new tasks, workflows, and tools in a changing organizational environment

Nice To Haves

Copyediting experience a plus

Responsibilities

Serving as direct point of contact for 6-8 Deputy Editor groups, workload dependent
Processing new submissions, revised submissions, and accepted manuscripts for Deputy Editor groups
Processing appeals for Deputy Editor groups
Sending outstanding reviewer reminders
Answering general editorial inbox queries related to assigned manuscripts (author status queries, reviewer queries, merging accounts, technical issues, other)
Attending weekly staff meetings, POD meetings, bi-annual DE/AE meetings
Writing cover captions, feature article image blurbs, and social media posts (opportunity with tenure)
Transmitting final papers and reviewing galley proofs (potential opportunity with tenure)