Editorial Assistant

Stanford University • Redwood City, CA

108d • $24 - $26

About The Position

Stanford University Press (SUP) seeks an Editorial Assistant to support and work in collaboration with two Acquisitions Editors on publishing programs in anthropology, sociology, law, and Asian studies. This role is responsible for essential tasks within the manuscript development process, including coordinating peer review, overseeing permissions, and preparing final manuscripts for production. The successful candidate will have strong organizational skills, demonstrated attention to detail, and be intellectually engaged and curious, with an excitement for books and publishing. This is a junior-level position, designed as a first step into scholarly acquisitions.

Requirements

• High School Diploma or equivalent
• Basic computer skills and demonstrated experience with office software and email applications
• Ability to follow through and complete assigned tasks
• Strong organizational skills and attention to detail
• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills

Nice To Haves

• Ability to manage multiple tasks simultaneously
• Ability to prioritize and meet deadlines in a busy work environment
• Ability to work cooperatively and maintain productive work relationships
• Academically engaged and curious, regardless of main field of study
• Publishing experience or fundamental understanding of the book acquisitions and publishing process

Responsibilities

• Assist editors/authors in preparing manuscripts and transmitting manuscripts into production
• Coordinate peer review of proposals and manuscripts
• Assist editors in tracking titles under contract, update schedules based on communication with authors/editors
• Oversee the permissions process
• Create, distribute, and track the return of publication agreements
• Work with editors to compile data and prepare documents for editorial board meetings
• Perform office duties including, but not limited to, handling incoming and outgoing mail; entering data into basic tables, reports, or spreadsheets; making copies; and monitoring and ordering of office supplies
• Arrange meetings and assist with routine conferences, including scheduling rooms, managing equipment, and assembling materials
• Create and maintain files and filing systems
• Liaise with marketing, production, and finance departments

Benefits

• Career development programs
• Tuition reimbursement or course auditing
• Superb retirement plans
• Generous time-off
• Family care resources
• Health care benefits
• Access to health or fitness classes at world-class exercise facilities
• Free commuter programs
• Ridesharing incentives
• Discounts and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED