Editorial Assistant

AMERICAN PSYCHIATRIC ASSOCIATION • DC

101d • $24 - $28

About The Position

The Editorial Assistant/Permissions Coordinator is responsible for acting as a main editorial office contact by answering author and reviewer inquiries regarding manuscript submissions, maintaining accurate database files, preparing correspondence regarding publication decisions, and providing assistance to the editorial staff. In addition, this individual assists with permissions requests to reproduce material in APA publications.

Requirements

• High school diploma required or 0-2 years of experience.
• BA/BS preferred.
• Experience with Microsoft Office.
• Ability to set priorities, work both independently and as a part of a team, and deal tactfully with customers in writing and on the phone.

Responsibilities

• Act as customer service representative for the editorial office.
• Answer main telephone line for editorial office.
• Respond to author and reviewer queries; screen and route calls for other staff members.
• Monitor the email accounts for all American Psychiatric Association’s (APA) journals.
• Prepare Editor to-do lists.
• Create regular emails for the Editors that include new manuscripts, manuscripts needing additional reviewers, and manuscripts ready for the Editor’s decision.
• Create weekly decision report.
• Compile a report of all decisions submitted during the week for the Editor’s final review and approval.
• Monitor peer review progress.
• Thoroughly check all submitted papers to ensure adherence to submission requirements.
• Determine editor assignments for journals with multiple decision editors.
• Invite reviewers from Editor recommendations and monitor invitation accepts/declines.
• Review queues for each journal to ensure timely processing of papers.
• Process accepted manuscripts and transfer manuscripts between APA journals.
• Assist in maintaining the manuscript tracking database.
• Coordinate Book Forum and send invitations to potential book reviewers.
• Obtain permission for use of borrowed material in APA publications.
• Secure PDFs for articles being produced.
• Assist with the compilation of abstracts being reproduced.
• Perform various administrative duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree
• Number of Employees: 251-500 employees