ECMC TEMPORARY Administrative Assistant

Colorado Parks And Wildlife • Denver, CO

385d • $41,600 - $49,920

About The Position

The ECMC Temporary Administrative Assistant position is designed to provide essential technical, logistical, and administrative support to the management team of the Colorado Energy & Carbon Management Commission. This role involves managing meetings, travel logistics, and various administrative tasks to ensure the smooth operation of the department. The position is temporary, lasting up to 9 months, and requires a hybrid work model with onsite presence for certain events.

Requirements

• Computer literacy
• Experience using Google Suite, Zoom, MS Word, MS Excel, and Adobe Acrobat
• Event planning skills
• Analytical and critical thinking abilities
• Basic project management skills
• Time management and prioritization skills
• Problem-solving skills
• Interpersonal skills
• Ability to multitask
• Positive demeanor and flexibility
• Customer service orientation
• Ability to work with little supervision
• Self-motivated with a desire to learn
• Ability to sit and stand for long periods
• Ability to lift up to 40 lbs.

Nice To Haves

• Previous administrative experience with mid-sized companies
• Ability to receive minimal direction and accomplish tasks independently
• Attention to detail and accuracy in content
• Active listening and receptiveness to feedback
• Effective communication with tact
• Resourcefulness and adaptability to various situations

Responsibilities

• Calendaring meetings including interviews and necessary external meetings
• Planning and coordinating internal and external meetings on behalf of Managers
• Preparing agendas and submitting Official Function approvals
• Creating and distributing presentation materials
• Communicating with staff and external stakeholders
• Travel planning and coordinating logistics for Managers and staff
• Purchasing conference registration and securing Out of State Travel Approvals
• Making hotel reservations and working with hotel staff to arrange for payment
• Purchasing flights and managing other travel logistics
• Assisting with employment tasks and onboarding new employees
• Ordering supplies for new employees and assisting with office management
• Creating calendar events and assisting with calendar management for hotel offices/conference rooms
• Assisting with meeting administration and running Zoom meetings
• Gathering topics and preparing agendas for meetings
• Assisting with logistics for off-site meetings including securing space and approvals
• Preparing Travel Reimbursements for Managers, Supervisors, and staff
• General clerical work that is time sensitive and scanning documents
• Other duties as assigned

Benefits

• Hourly wage of $20.00 - $24.00
• Eligibility for overtime compensation
• Hybrid work model with onsite presence required for various events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed