Early Learning Workforce Manager - Child Care Resource and Referral

Mid-Willamette Valley Community Action Agency•Salem, OR

About The Position

OUR MISSION: MWVCAA invests in people and their futures to reduce the impacts of poverty. Our Vision: We envision a just future, where our communities are empowered to reach positive outcomes and everyone is respected for their infinite worth. The CCR&R Early Learning Manager provides integrated leadership across regional CCR&R services in Marion, Polk, and Yamhill Counties. This role supervises multi‑disciplinary teams (Quality Improvement Specialists, Preschool Promise coaches/support, System Navigation, and Yamhill office staff); builds and stewards partnerships; ensures grant and contract compliance; coordinates educator recruitment/retention strategies; and drives data‑informed continuous improvement and professional learning aligned to Oregon's Early Learning priorities (e.g., Spark, Oregon Early Learning Coaching Guidelines). MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE Bachelor's Degree, preferably in Early Childhood Education or related field Attain Step 10 and Master Trainer Status on the Oregon Registry Online (ORO). Five or more years of experience in an early childhood Two (2) + years' experience in a lead/supervisory role; experience providing reflective supervision and coaching to adult learners. CERTIFICATES, LICENSES, REGISTRATIONS Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required. Candidate must pass a comprehensive MWVCAA background screening prior to employment. Successful registration with the Central Background Registry of the Child Care Division. Candidate must pass pre-employment and random drug screenings. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of reflective supervision; use of observation/assessment tools; adult learning principles; and facilitation/coaching aligned to Oregon Early Learning Coaching Guidelines. Knowledge of developmentally appropriate practice for children 0-5 and current early learning systems, policies, and quality frameworks Proficiency with office and collaboration tools (e.g., Google Workspace/Microsoft Office, virtual training platforms, early childhood data systems). Data management and analysis skills; ability to manage, interpret, and disseminate data for decision‑making and reporting. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general Excellent written/verbal communication and presentation skills for diverse audiences (educators, partners, funders, community, public). Capacity to work collaboratively with educators, program leads, and community partners to achieve common goals. ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Leadership and Operations Works collaboratively with educators, program leads, and community partners to achieve common goals. Leads day‑to‑day operations for assigned teams and staff to ensure efficiency and alignment to grant/contract requirements. Creates, documents, and refines workflows and service delivery models that are culturally and linguistically responsive and accessible for diverse communities. Monitors team productivity/work plans; remove barriers; and continuously improve processes and procedures. Coordinates educator recruitment and retention strategies in collaboration with the Program Director and management team. Ensures systems (e.g., FCCO database and other CCR&R data systems) are accurate, timely, and useful for internal management and external reporting. Supervision and Team Development Provides day‑to‑day supervision to assigned staff. Maintains employee records to include, performance evaluations, coaching, professional development plans, and recognition/accountability. Plans and facilitates effective team meetings by building strong communication pathways and a collaborative culture. Supports internal hiring processes (screening, interviews, onboarding) Program Quality and Professional Learning Coordinates coaching and technical assistance for early learning educators and programs, including Preschool Promise, consistent with Oregon Early Learning Coaching Guidelines and tools (e.g., CLASS as applicable). Develops and coordinates professional development opportunities for staff, external early learning educators and programs providing steward Master Trainer‑level learning where applicable. Leads creation of program publications, newsletters, and outreach that promote educator quality improvement and Spark participation. Partnership and Community Engagement Develops and strengthens partnerships with early learning programs, school districts, higher education, businesses, CBOs, and public agencies across Marion, Polk, and Yamhill Counties Identifies systemic barriers and supports solutions that expand high‑quality early learning, reduce educator barriers, and increase supply. Ensures program visibility through community outreach, marketing, and participation in relevant coalitions, committees, and events. SUPERVISORY RESPONSIBILITIES Directly supervises approximately 8-15 employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities for this position include interviewing, hiring, and training employees, as well as planning, assigning, and directing their work and appraising their performance. The Program Manager is also responsible for rewarding and disciplining employees when applicable and addressing their complaints. PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Specific vision abilities required by this job include close vision and ability to adjust Occasionally lift up to 25 Manual dexterity for handling office Frequent driving in all weather conditions throughout Marion, Polk and Yamhill Ability to utilize problem-solving, resourcefulness, and creative thinking with minimal direct WORK ENVIRONMENT Indoor, office work environment with frequent interruptions and Working with coworkers/clients over the phone, using video conferencing tools and in-person. Occasional noise and distractions in work Frequent on-site support at participating apprenticeship Ability to work outside of normal business hours, including evenings and weekends. Enrollment in the Central Background Registry is beneficial if you are even considering working with children in the State of Oregon, since it will be required before you can start a position. Enrollment is free and it is recommended that you start now as the process can take time. Start enrollment online at: oregonearlylearning.com MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities, or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232. This is a partial list of essential duties and responsibilities. To review the full job description, download below. If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at [email protected] or call 503-585-6232 to ask for a HR Team Member.

Requirements

Bachelor's Degree, preferably in Early Childhood Education or related field
Attain Step 10 and Master Trainer Status on the Oregon Registry Online (ORO).
Five or more years of experience in an early childhood
Two (2) + years' experience in a lead/supervisory role; experience providing reflective supervision and coaching to adult learners.
Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.
Candidate must pass a comprehensive MWVCAA background screening prior to employment.
Successful registration with the Central Background Registry of the Child Care Division.
Candidate must pass pre-employment and random drug screenings.
Knowledge of reflective supervision; use of observation/assessment tools; adult learning principles; and facilitation/coaching aligned to Oregon Early Learning Coaching Guidelines.
Knowledge of developmentally appropriate practice for children 0-5 and current early learning systems, policies, and quality frameworks
Proficiency with office and collaboration tools (e.g., Google Workspace/Microsoft Office, virtual training platforms, early childhood data systems).
Data management and analysis skills; ability to manage, interpret, and disseminate data for decision‑making and reporting.
Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general
Excellent written/verbal communication and presentation skills for diverse audiences (educators, partners, funders, community, public).
Capacity to work collaboratively with educators, program leads, and community partners to achieve common goals.

Responsibilities

Works collaboratively with educators, program leads, and community partners to achieve common goals.
Leads day‑to‑day operations for assigned teams and staff to ensure efficiency and alignment to grant/contract requirements.
Creates, documents, and refines workflows and service delivery models that are culturally and linguistically responsive and accessible for diverse communities.
Monitors team productivity/work plans; remove barriers; and continuously improve processes and procedures.
Coordinates educator recruitment and retention strategies in collaboration with the Program Director and management team.
Ensures systems (e.g., FCCO database and other CCR&R data systems) are accurate, timely, and useful for internal management and external reporting.
Provides day‑to‑day supervision to assigned staff.
Maintains employee records to include, performance evaluations, coaching, professional development plans, and recognition/accountability.
Plans and facilitates effective team meetings by building strong communication pathways and a collaborative culture.
Supports internal hiring processes (screening, interviews, onboarding)
Coordinates coaching and technical assistance for early learning educators and programs, including Preschool Promise, consistent with Oregon Early Learning Coaching Guidelines and tools (e.g., CLASS as applicable).
Develops and coordinates professional development opportunities for staff, external early learning educators and programs providing steward Master Trainer‑level learning where applicable.
Leads creation of program publications, newsletters, and outreach that promote educator quality improvement and Spark participation.
Develops and strengthens partnerships with early learning programs, school districts, higher education, businesses, CBOs, and public agencies across Marion, Polk, and Yamhill Counties
Identifies systemic barriers and supports solutions that expand high‑quality early learning, reduce educator barriers, and increase supply.
Ensures program visibility through community outreach, marketing, and participation in relevant coalitions, committees, and events.