Early Education Program Administrator

United Way of Southern Nevada Inc • Spring Valley, NV

1d

About The Position

The Early Education Program Administrator assists the Early Education Team in producing accurate and timely invoices, reports, and deliverables that support Early Education programs at UWSN, including the Nevada Ready! State Pre-K Program. The position is responsible for coordinating with the UWSN Finance Team to ensure accurate and timely submission of reimbursement requests, grant-related reports, assessment results, and other related documentation to partners. The Administrator will work with the Early Education and Finance Teams to ensure excellence in audits and ongoing financial monitoring of the Nevada Ready! State Pre-K/ECILP Expansion Programs.

Requirements

• Excellent communication skills, verbal and written, including the ability to communicate well in an assortment of settings with a variety of stakeholders.
• Proficient in the use of Microsoft Office applications with an advanced skill level in Excel.
• Working knowledge of accounts payables, receivables and basic bookkeeping skills
• Strong analytical, troubleshooting, and problem-solving abilities
• Ability to be highly organized, detail-oriented, and able to prioritize within a fast- paced environment.
• Demonstrated ability to be highly motivated, take initiative, and have excellent follow-through skills.
• Ability to maintain professionalism, discretion, and confidentiality always.
• Excellent time management and organizational skills and ability to do what it takes to meet deadlines.
• Ability to maintain ongoing contact with others at different levels both internally and externally.
• Ability to work and engage with a diverse staff, volunteers, state and local government and philanthropic organizations, donors, community partners, and independent contractors.
• Ability to be a team player and demonstrate a willingness to assist others on projects.
• Maintain a professional appearance and strong work ethic.
• Valid Nevada Driver's license, proof of auto insurance coverage, and daily access to a personal vehicle for site visits, meetings, and projects
• These requirements are met by any combination of education that includes a bachelor's degree in accounting, Business Administration, or related field and a minimum of two years of accounting or finance experience.

Nice To Haves

• Early Education experience preferred
• Working knowledge of early childhood education and preschool standards in the State of Nevada preferred.
• Bilingual in Spanish is preferred
• Diverse candidates encouraged to apply

Responsibilities

• Support Early Education Program Team with invoice reconciliation and processing before submission to the Finance Team
• Work closely with Senior Director
• Coordinate with Early Education Team and Finance Team to ensure timely submission of monthly reimbursement requests to funders
• Monthly administration of back up documentation from early childhood education centers
• Provide technical assistance to Nevada Ready partners related to budgeting, invoicing, and administrative requirements of program
• Interact and work with Early Education community partners to build collaboration and improve service delivery systems.
• Support Early Education Program Team with maintaining and auditing documentation based on program requirements (student/child files; program policies; teacher credentials and other reports/documents as required by the grant)
• Data collection and entry in Early Childhood dashboards identified by program requirements (Infinite Campus, Kaymbu/COR; etc.)
• Other Administrative responsibilities as assigned including support for UWSN Front Office coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level