E11 - Executive Assistant / Operations Manager

Convergent Research • Alameda, CA

78d • $69,000 - $92,000

About The Position

E11 Bio is a nonprofit Convergent Research organization on a neuroscience moonshot: developing a radical technology platform for scalable mammalian brain mapping. We are a collaborative, interdisciplinary team of scientists and engineers working at the frontier of connectomics. E11 Bio is seeking an organized, proactive Executive Assistant / Administrator to provide essential support across operations, administration, and team coordination. This is a high-leverage role: you’ll keep the machine running smoothly so our scientific team can focus on discovery. We’re looking for a high-energy personality to join our startup-like environment for onsite work in Alameda, CA.

Requirements

• Prior experience in an administrative, office manager, or executive assistant role.
• Strong organizational and time-management skills with attention to detail.
• Ability to manage multiple priorities with professionalism.
• Strong written and verbal communication skills.
• Comfortable with digital tools (Google Workspace, Slack, Notion, Asana, etc.).

Responsibilities

• Manage calendars, triage appointments, and protect executive focus time.
• Track commitments, action items, and follow-ups.
• Coordinate travel, conference registrations, and partner visits.
• Handle approvals, signatures, and routing of key documents.
• Draft, proofread, and edit correspondence, presentations, and reports.
• Support hiring, onboarding, benefits, and visa administration.
• Manage vendors, SaaS accounts, and recurring orders.
• Oversee office logistics (supplies, shipping/receiving, facilities).
• Draft and update internal policies and SOPs.
• Manage invoices, reimbursements, and expense tracking.
• Support reporting for grants and contracts.
• Serve as day-to-day contact for Convergent Research, our parent organization.
• Schedule and coordinate internal and external meetings, workshops, and reviews.
• Organize company events, retreats, and off-sites.
• Support documentation practices in Notion and shared tools.
• Encourage clear communication and collaboration across teams.
• Coordinate board meetings, assemble packets, and track board actions.
• Handle logistics and communication with external partners and collaborators.
• Manage social media, email lists, blogs, and other public communications.

Benefits

• Excellent medical, dental, and vision insurance; parental leave.
• Generous time off + paid holidays.
• Ample healthy food including daily lunches.
• Wellness allowance for fitness and wellness activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level