E T Temporary

World Bank Group•Washington, DC

2d•Onsite

About The Position

Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org. Climate change will greatly affect the poorest people in the world, who are often hardest hit by weather catastrophes, desertification, and rising sea levels and least able to respond. In some parts of the world, climate change has already contributed to worsening food security, reduced the predictable availability of fresh water, and exacerbated the spread of disease and other threats to human health. Helping the most vulnerable countries and communities adapt to increasing challenges of climate change is an imperative for the international community, requiring significant resources to achieve the Sustainable Development Goals. The Adaptation Fund is an innovative financing mechanism set up by the Conference of Parties (COP) to the United Nations Framework Convention on Climate Change (UNFCCC), with the purpose of financing concrete climate change adaptation projects and programs in developing country Parties. At the request of the COP, the GEF is providing secretariat services to the Adaptation Fund Board (the Board) on an interim basis, through a dedicated team. Since becoming fully operational in 2010, the Board has approved over 190 projects and programs worth more than USD 1.2 billion in over 100 countries. Launched under the Kyoto Protocol of the UNFCCC, the Adaptation Fund has been formally serving the Paris Agreement since 2019. The Adaptation Fund is implementing its second medium term strategy (2023-2027) that rests on the three pillars of adaptation action, innovation and learning/knowledge management. The Adaptation Fund supports country-driven projects and programs, innovation, and global learning for effective adaptation. All of the Adaptation Fund’s activities are designed to build national and local adaptive capacities while reaching and engaging the most vulnerable groups, and to integrate gender consideration to provide equal opportunity to access and benefit from the Fund’s resources. They are also aimed at enhancing synergies with other sources of climate finance, while creating models that can be replicated or scaled up. The Secretariat of the Adaptation Fund Board is seeking an Extended-Term Temporary with a solid background in administrative and travel arrangements and coordinating events in partnership with other institutions. He/she will be helping to process payments and track expenditure and other day-to-day operational support, in a highly dynamic environment. He/she will work under the daily supervision of the Lead for Governance and Operations, who coordinates the Fund’s work on its internal and external delivery systems, including administration, and will be accountable to the Manager of the Adaptation Fund Board Secretariat. The position is to be based in Washington DC and follows a competitive local hiring process.

Requirements

Minimum High school diploma with seven years of relevant experience or an equivalent combination of education and experience. A Bachelor’s degree is preferred.
Good communication skills, positive and professional client service attitude.
Fluency (reading, writing, speaking) in English (fluency in French or Spanish is an advantage).
Demonstrate advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.).
Highly organized with good project management practice, problem-solving, analytical skills, and ability to work competently with minimal supervision. Demonstrate attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
Display understanding of World Bank policies and procedures relevant to the area of assigned responsibilities and is able to apply/ implement them.
Willingness to travel internationally to provide logistics support on events.

Responsibilities

Assist in the preparation and logistical planning of various events, e.g. conferences, workshops, learning events, and online webinars.
Make logistical and travel arrangements for event participants and consultants, oversee conference room arrangements, and when applicable, liaise with counterparts in countries for good coordination, prepare necessary materials as needed.
Process trip requests and cost statements for consultants, and external participants.
Draft and send routine correspondence (letters, memos, emails, etc.) conforming to the Adaptation Fund standards, using proper grammar, punctuation, and style, and proofread materials.
Assist in updating and maintaining the mailing lists.
Assist in unit meetings and retreats arrangements (both virtual and in-person).
Assist in uploading documents on the AF website.
Assist in processing and follow-up on contracts for consultants and vendors.
Support in processing, clearance and payment of invoices and manage SAP workflow as needed.
Perform any other routine administrative tasks as required.