Duet, Area Administrative Assistant

Alpha School•Omaha, NE

About The Position

Under the supervision of the Duet Area Director, the Administrative Assistant is responsible for providing daily support for the Area’s Administrative Offices, including the Area Director. Our Uncompromising Mission: To empower adults with intellectual or Developmental Disabilities to live life to the fullest through assisting with the activities of daily living. Unlock your potential with Duet. About Us: At Duet (formerly ENCOR), we provide support services to adults with intellectual and developmental disabilities with a focus on empowerment and independence throughout 5 counties in Eastern Nebraska. We assist in the activities of daily living, provide community engagement opportunities, job coaching and life skills training, as well as skilled nursing care as needed. Given we provide support 24/7, we offer a variety of shifts that can accommodate your schedule.

Requirements

A high school diploma or GED required.
Must be a strong team player with a positive attitude.
Must have strong knowledge of Microsoft Office 365, including Word, Excel, PowerPoint, SharePoint and Teams
Ability to operate office equipment. (Multi-line postage meter and phone system, fax, calculator, copy machines, etc.)
Ability to perform tasks efficiently and effectively with minimum supervision and in sometimes stressful situations.
Ability to communicate clearly, both orally and in writing and be able to establish effective working relationships with staff, professionals, community representatives and the general public.
Ability to pass APS/CPS background check. Additionally, must not have been dismissed from a prior employment due to suspected or actual abuse/neglect.
Must possess and maintain a valid driver’s license, with no major violations (including DUI) in the last five (5) years and no more than three (3) moving violation and/or at-fault accidents in the last three (3) years. Have available an automobile with required State insurance coverage for purposes of transporting persons in services.
Ability to work scheduled hours and comply with rules regarding attendance and notification.
Must be able to lift 25 pounds.
Must be able to bend, stoop, and be able to sit in one position for long periods of time.
Must be able to perform general office working conditions such as light lifting, sitting, bending and standing.

Nice To Haves

Two years Administrative Assistant experience preferred.
Two years Human Services experience preferred.

Responsibilities

Ensure confidentiality of all information and act in accordance with HIPAA regulations
Provide clerical support to the Duet Area Offices
Take and disseminate minutes for meetings as requested
Sort and distribute incoming and outgoing mail (including faxes) at main Area office
Maintain inventory and order supplies for the Area offices.
Be the first point of contact for visitors and people in service including answering phones and routing as appropriate
Maintain all contact lists including phone lists, emergency contact lists, service coordinators
Submit mileage to Duet’s HQ for all Area employees
Maintain (scan) all receipts for reimbursements and expense reports submitting to HQ as needed
Maintain and submit all emergency drill records to HQ
Track First Aid and CPR certifications and submit training requests to HQ
Submit pre-approved payroll for people in service
Maintain all non-electronic documents
Contact vendors and get bids at request of AD
Other duties as assigned by the Duet Area Director.

Benefits

Truly rewarding nonprofit experience in health & human services field
On-The-Job (OJT) training with mentor programs
100% employer-paid single coverage health insurance (medical, dental and vision are paid by the company for every employee) after 90 day waiting period
Company paid Short-Term-Disability & Long-Term Disability
Company paid Life Insurance
Casual Dress
12 days Paid Vacation & 12 days Paid Sick Time (24 days total)
11 paid holidays
Pension & Retirement Programs
Tuition Reimbursement