DPS - IT - Records Analyst - 7481

TEXAS DEPARTMENT OF PUBLIC SAFETY DEPT 405 • Austin, TX

388d • Remote

About The Position

The position involves performing complex records management and policy work, including reviewing records and policies, maintaining procedures, manuals, and regulations. The role operates under general supervision with moderate latitude for initiative and independent judgment, ensuring compliance with records management standards and facilitating training and communication within the agency.

Requirements

• Graduation from a standard senior-high school or equivalent is required.
• Minimum of one year experience in records management, policy review, writing, implementation, office management, business administration, or project management.
• Working knowledge of TXDPS, State and Federal regulations, legislation, guidelines, policies, and procedures; extensive knowledge of legislative processes and records management programs.
• Knowledge of management and supervisory methods and principles, performance standards, and fiscal/budget management.
• Ability to develop plans, policies, and procedures for efficient workflow and overall effectiveness.
• Demonstrated ability to exercise poise, tact, and diplomacy in professional relationships.
• Organizational skills to prioritize in a multi-demand environment and meet conflicting deadlines.
• Ability to construct and deliver clear, concise presentations to various audiences.
• Ability to access relevant information quickly and present research and conclusions clearly.
• Analytical reasoning skills to examine data, identify trends, and solve problems.
• Proficiency with Microsoft Office and familiarity with software like CAPPS, SharePoint, and Tableau.

Nice To Haves

• Experience with legislative bill analysis and fiscal notes.
• Familiarity with training facilitation and development of job aids.
• Experience in a government or public sector environment.

Responsibilities

• Process disposition logs and quarterly audits for Records Management, reviewing and approving audits, and conducting random audits agency-wide to ensure compliance.
• Monitor the Records Management inbox, respond to queries, schedule training, and provide updates to Records Management Liaisons (RMLs) about policy and statute changes.
• Audit and maintain the DPS Records Retention Schedule, processing requests for amendments from RMLs for submission to TSLAC.
• Assist with changes to the DPS General Manual regarding Records Retention practices and serve as a resource to DPS Records Management Liaisons.
• Assist divisions with making and requesting changes to policy manuals, processing revision requests for approvals, and publishing updated documents on DPSnet.
• Coordinate policy changes by divisional vote and assist with routine cycle reviews of chapters in the General Manual.
• Facilitate trainings for records management practices and create job aids for divisions on specific topics.
• Monitor and maintain the SharePoint Site, responsible for updates and changes.
• Assist with agency storage coordination for documentation transfer for storage and/or archival.
• Prepare dashboards, reports, and summaries related to the records management program.
• Monitor applicable legislation impacting the division and assign legislative bill analysis and fiscal notes.
• Perform other duties as assigned.

Benefits

• Telecommuting up to 4 days per week.
• Ability to travel overnight, in-state, up to 25% of the time.
• Work non-normal business hours, including weekends and holidays as necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED