DPS - CID - Administrative Assistant II - III - 0152 - 0154

State Of Texas • Irving, TX

406d • $39,960 - $45,660

About The Position

The Administrative Assistant II - III position at the Texas Department of Public Safety involves providing routine administrative support and technical program assistance. The role requires maintaining filing systems, disseminating information, and performing various office duties under moderate supervision. The position is essential for ensuring smooth operations within the department and requires effective communication and organizational skills.

Requirements

• Graduation from a standard senior-high school or equivalent is required.
• Graduation from an accredited four-year college or university with a major in Liberal Arts, Business or Public Administration, Social Science, or a related field is preferred.
• Minimum of two (2) years' progressively responsible work experience performing clerical/secretarial work in an environment involving concentrated use of personal computers using word processing software is required.
• Work experience in a law enforcement work environment is preferred.
• Must possess a valid driver license from state of residence.
• Working knowledge of TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.

Nice To Haves

• Experience in a law enforcement work environment.
• Knowledge of Department functions, responsibilities, and organizational structure.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Prepare and disseminate information concerning division programs and procedures.
• Prepare and distribute correspondence, reports, studies, forms, and documents.
• Maintain filing and record-keeping systems.
• Perform general office duties such as ordering supplies and basic bookkeeping work.
• Respond to inquiries and interpret rules, regulations, policies, and procedures.
• Plan meetings, conferences, and seminars.
• Participate in the planning and execution of an agency program.
• Compile and enter data for charts, graphs, databases, summaries, or reports.
• Assist in the development of administrative or technical assistance policies and procedures.
• Answer phone calls, route incoming calls, take messages, greet visitors, and direct visitors to appropriate staff.
• Review and edit reports to ensure compliance with rules and regulations.
• Research, compose, design, or edit division publications such as brochures, forms, and manuals or presentations.
• Develop training materials.
• Manage and maintain schedules and travel arrangements for supervisors/managers.
• Train others as needed.
• Serve as notary public if required.
• Research databases to assist agents in the identification of suspects.
• Assist with case preparation for prosecution phase.
• Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.

Benefits

• Health insurance coverage
• Retirement savings plan
• Paid holidays
• Paid time off for volunteering activities
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED