DOS - REGULATORY SPECIALIST III - 45000087

State of Florida • Tallahassee, FL

4d

About The Position

This position will exercise professional, independent judgment regarding complex election processes in accordance with Chapter 113, F.S., and respective enacting board legislation. This is professional and complex work within the Division Elections/Bureau of Election Records (BER), and is responsible for, including but not limited to, the following duties:
Process appointments and commissions for all elected, appointed, and Senate confirmed offices. Process enacting creation of new boards based on legislation. Update and maintain information in commission database accordingly.
Prepare and mail correspondence relating to commissions; respond to written and telephone inquiries; prepare and mail Certificates of Election; maintain and update list of public officials.
Communicate and coordinate with the Governor’s appointment staff and Senate staff. Update and maintain information in commission database.
Prepare records for scanning and storage.
Process checks and maintain accounting records.
Perform other work-related duties as required.

Requirements

• A High school diploma or equivalent and two (2) years relevant work experience.
• Relevant work experience is job-related administrative experience in a conventional office setting following established work processes and guidelines.
• Examples of office duties considered job-related experience include intake and processing of mail, producing financial and other reports, producing final orders and other legal documents, generating correspondence memos and letters, responding to written and telephone inquiries, developing and maintaining a database and filing system, working on a helpline, and bookkeeping and accounting duties.
• Excellent customer service skills
• Organizational skills
• Ability to multi-task
• Proficient in Outlook
• Excel, Access, and Word
• Ability to prepare correspondence and administrative report
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to work independently and as a team
• Knowledge of administrative principles, practices & office procedures
• Ability to review documents for accuracy and compliance with statutory requirements
• Experience and ability to prepare correspondence & communicate effectively
• process a variety of routine correspondence
• investigate subject matter & prepare replies, work independently, review, and coordinate information for statutory compliance
• Knowledge of Florida records keeping and retention procedures

Nice To Haves

• Call Center Experience
• Fluency in Spanish
• Experience processing appointments and commissions for appointed and elected officials
• Experience updating and maintaining information in a workplace database
• Experience reviewing documentation or filings for statutory compliance
• Experience working in a county or state filing officer elections office

Responsibilities

• Process appointments and commissions for all elected, appointed, and Senate confirmed offices.
• Process enacting creation of new boards based on legislation.
• Update and maintain information in commission database accordingly.
• Prepare and mail correspondence relating to commissions
• Respond to written and telephone inquiries
• Prepare and mail Certificates of Election
• Maintain and update list of public officials.
• Communicate and coordinate with the Governor’s appointment staff and Senate staff.
• Prepare records for scanning and storage.
• Process checks and maintain accounting records.
• Perform other work-related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED