DOS - ADMINISTRATIVE ASSISTANT I - 45000258

State of Florida • Tallahassee, FL

39d • $34,760

About The Position

Department of State
Division of Library and Information Services
Bureau of Archives and Records Management
Position 000258 – Administrative Assistant I

Requirements

• A high school diploma or equivalent.
• Three years of clerical work experience.
• College education may substitute at the rate of 30 semester or 45 quarter hours from an accredited college or university for each year of the required work experience.
• Knowledge of Florida history
• Ability to transcribe original archival records
• Lift and carry 40 lb. boxes.

Nice To Haves

• Experience performing clerical duties such as data entry, filing, photocopying and mailing materials.
• Experience with image processing software such as Adobe Photoshop.
• Experience working in a team to complete complex processes.
• Experience with the proper handling of rare, important or sensitive records or other materials.
• Experience conducting research or answering public requests for information.

Responsibilities

• Assists with preparing items for digitization, indexing, transcription and quality control.
• Maintains inventory of promotional materials and manages distribution of such materials to the public and other agencies, including packaging these materials for outreach programs or shipment to requestors.
• Prepares and operates audio/visual equipment, computers and related software for meetings, programs and events.
• Assists with rehousing, arranging and describing collections.
• Performs clerical duties such as data entry, filing, photocopying and mailing.
• Performs other work related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees