DOS - ACCOUNTANT II - 45000881

State of Florida•Tallahassee, FL

About The Position

This position performs independent accounting work involving variety of accounting skills, processing, examining, analyzing, or interpreting accounting records or investigative financial information within the Division of Administrative Services -Planning, Budget & Financial Services. This position is responsible including but not limited to, the following duties: Inputs deposit information into FLAIR and verifies that treasury receipts match input for Corporations and Election deposits. Validates all deposits in the Cash Management System daily. Maintains supporting documentation for all Corporations and Elections deposits. Collects credit card payment information via Bureau voicemail system. Processes all credit card payments via the in-house terminal. Maintains all redacted records for credit card payments. Credit Card Acceptance - Electronic Operating Receipts Annual Report - by July 31st each year. Prepare monthly reconciliation of Records Management and Administrative Register outstanding invoices to the pending file. Conduct collection activities for outstanding accounts receivable for Records Management and Administrative Register invoices. Prepare refunds for overpayment of journal transfers on the Administrative Register and Records Management invoices. Maintain Records Management Workshop file with information regarding registration payments. Prepares debit memos received from the Department of Financial Services for entry into FLAIR. Performs other work-related duties as required.

Requirements

High School diploma or equivalent
Accounting, banking and/or bookkeeping experience
Knowledge and use of FLAIR, Word, Excel, Outlook, Report Distribution Systems (RDS), Management Reporting Environment (MRE) information systems.
Knowledge and use of accounting principles and practices.
Knowledge and use of information gathering, knowing how to find information and identify essential information.
Knowledge of State Financial Accounting Procedures.
Knowledge and use of problem solving, identifying nature of problems.
Ability to process, examine, analyze, and interpret financial data.
Ability to organize work.
Ability to interpret laws, rules, and processes.
Ability to communicate effectively with others in both oral and written forms.

Nice To Haves

Experience with billing and collections
One (1) year of experience in receipts/receivables

Responsibilities

Inputs deposit information into FLAIR and verifies that treasury receipts match input for Corporations and Election deposits.
Validates all deposits in the Cash Management System daily.
Maintains supporting documentation for all Corporations and Elections deposits.
Collects credit card payment information via Bureau voicemail system.
Processes all credit card payments via the in-house terminal.
Maintains all redacted records for credit card payments.
Credit Card Acceptance - Electronic Operating Receipts Annual Report - by July 31st each year.
Prepare monthly reconciliation of Records Management and Administrative Register outstanding invoices to the pending file.
Conduct collection activities for outstanding accounts receivable for Records Management and Administrative Register invoices.
Prepare refunds for overpayment of journal transfers on the Administrative Register and Records Management invoices.
Maintain Records Management Workshop file with information regarding registration payments.
Prepares debit memos received from the Department of Financial Services for entry into FLAIR.
Performs other work-related duties as required.