Donor Stewardship Coordinator

Chesapeake Bay Foundation Inc•Annapolis, MD

4d•$53,000 - $58,000•Onsite

About The Position

The Chesapeake Bay Foundation seeks a Donor Stewardship Coordinator in the Philanthropy Department to be based at the Philip Merrill Environmental Center located in Annapolis, MD. THE CHESAPEAKE BAY FOUNDATION Established in 1966, the Chesapeake Bay Foundation (CBF) is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay, its rivers and streams, and the wildlife that call it home through education, advocacy, litigation, and restoration. Since 2010, CBF has engaged in a focused effort to defend and implement the Chesapeake Clean Water Blueprint, a binding federal and state collaborative agreement aimed at reducing pollution to the science-based, legally-affirmed levels established by the U.S. Environmental Protection Agency (EPA). The Blueprint is expected to be fully implemented by 2025. If the states and the federal government achieve Blueprint goals, the Bay will finally after decades of failed efforts be removed from the Clean Water Act s impaired waters list. Successfully implementing the Blueprint depends on a well-informed, engaged, active, and diverse constituency of members, advocates, and volunteers who speak up and take action to save the Bay. CBF has a staff of approximately 230 employees working in offices in Annapolis, Maryland; Richmond and Virginia Beach, Virginia; Harrisburg, Pennsylvania; and Washington, D.C. as well as 14 field education program locations. Our staff and volunteer corps work throughout the region educating students and adults, advocating for clean water policies, restoring waterways, and litigating when necessary. CBF's headquarters office in Annapolis, Maryland is the Philip Merrill Environmental Center, the world s first U.S. Green Build Council s LEED platinum building. In 2014, CBF opened the Brock Environmental Center one of the world s most energy efficient, environmentally smart buildings in Virginia Beach, Virginia. CBF has an annual budget of approximately $30 million and is supported by over 200,000 members and e-subscribers. For more information on CBF, please visit cbf.org. DEPARTMENT DESCRIPTION Philanthropy The mission of Philanthropy is to provide financial resources for CBF to meet its long-term vision of saving the Bay. It establishes and implements strategies to motivate donors to contribute to the organization s programs and projects through two primary areas of activity: development and membership. CONTEXT OF THE POSITION Maintaining strong relationships with Chesapeake Bay Foundation donors is essential to advancing our mission. As part of the stewardship and outreach team, this role supports donor engagement through gift acknowledgements, donor recognition, special events, and other in-person engagement opportunities. Responsibilities include preparing timely acknowledgements, maintaining CRM records, and managing donor recognition lists. The coordinator assists with planning and executing engagement strategies and staffs all engagement events.

Requirements

Gift Acknowledgement
Donor Engagement
Donor Recognition

Nice To Haves

At least one year of fundraising or related experience.
Strong attention to detail, efficiency, and excellent writing skills.
Experience communicating directly with donors or customers.
Excellent project management, communication, and collaboration skills; highly organized and adaptable.
Proficiency with CRM databases, MS Office, and standard office tools.
Ability to make sound decisions and exercise good judgment.
Remote work option one day per week; only limited vacation December through mid-January.

Responsibilities

Prepare gift acknowledgements for higher-level donors, staff, leadership, and other special groups.
Write templates and personalized letters that reflect organizational messaging and donor intent, collaborating with gift officers for accuracy.
Complete acknowledgments within two business days of gift posting, maintaining accuracy and efficiency.
Update donor information and correspondence in the database, maintain files, and share relevant gift information, reporting requirements, or other details with appropriate staff.
Support the creation and implementation of stewardship plans for various giving levels and revenue sources, offering creative ideas to strengthen donor relationships.
Collaborate with the Philanthropy team to plan, execute, and evaluate donor engagement opportunities.
Provide logistical support for in-person engagement opportunities, including marketing, registration, and attendee communication to ensure a seamless donor experience.
Staff all engagement events, handling set-up, tear-down, and assigned duties during the event.
Prepare and maintain the Annual Report donor list and other donor recognition lists as needed.
Coordinate review to ensure all donors are correctly recognized.
Meet all deadlines for review and completion.
Coordinate naming opportunity process, provide guidance to gift officers, and maintain documentation and data.
Research best practices and innovative stewardship strategies to enhance the donor experience.
Maintain the philanthropy publications area, ensuring materials are current, organized, and stocked; collaborate on inventory management.
Assist with special projects and other tasks as assigned.