Donor Relations Coordinator

Brandeis University

106d

About The Position

At Brandeis University, we believe every act of generosity tells a story—and our Donor Relations team ensures those stories are honored and celebrated. We are seeking a detail-oriented and collaborative Donor Relations Coordinator to join our Institutional Advancement division. This role is central to keeping our donor recognition and stewardship efforts running smoothly, with a focus on database management, administrative support, and donor acknowledgement processes. Why Join Us? As part of a globally recognized research university, you will work in a mission-driven environment where philanthropy directly supports student success, faculty excellence, and groundbreaking research. This is an opportunity to build valuable skills in donor relations and advancement while contributing to a team dedicated to cultivating meaningful relationships with Brandeis supporters.

Requirements

• Bachelor’s degree strongly preferred.
• 1–3 years of related work experience, ideally in advancement, higher education, or administrative support.
• Strong attention to detail, organizational skills, and ability to manage multiple projects simultaneously.
• Proficiency with databases (knowledge of advancement/CRM databases a plus) and advanced Excel skills.
• Excellent written and verbal communication skills.
• A collaborative team player who is motivated by mission and energized by process improvement.

Responsibilities

• Provide day-to-day administrative support, including managing donor files (digital and archive), correspondence, and office needs.
• Oversee the production of donor letters, acknowledgements, tribute cards, and giving society mailings—including vendor management and timely execution.
• Assist with scholarship, fellowship, and faculty chair stewardship in partnership with senior colleagues, ensuring donor intent is honored.
• Independently manage acknowledgements for all gifts under $5,000 and student contributions using Pledgemine.
• Maintain donor records in the advancement database, ensuring accuracy and timeliness.
• Create reports, queries, and exports; and prepare data for mail merges, pivot tables, and other complex tasks in Excel.
• Supervise and mentor student employees, ensuring their contributions support the team’s goals.

Benefits

• A chance to be part of a team where your work directly impacts Brandeis students, faculty, and donors.
• Opportunities to learn and grow within Institutional Advancement.
• A supportive, values-driven culture that celebrates collaboration, integrity, and innovation.

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree